Administrative Assistant

3 days ago

Mandaluyong City, National Capital Region, Philippines TV5 Network, Inc. Full time ₱400,000 - ₱600,000 per year

Responsibilities include preparing legal documents, managing case files, scheduling court dates and client meetings, conducting legal research, and handling confidential information with discretion. The role requires strong organizational skills, attention to detail, and a working knowledge of legal terminology and procedures. The Administrative Assistant plays a critical role in ensuring smooth day-to-day operations to responding ad hoc requests from various business units.

DUTIES AND RESPONSIBILITIES

Document Preparation:

  • Assist in preparing standard legal documents like agreements, letters and reports.
  • Proofreads and ensures formatting accuracy in accordance with legal standards.

Case Management:

  • Maintain and organize files, case records, and legal databases.
  • Track case deadlines, court dates, and follow up on required filings or actions.

Administrative Support:

  • Schedule meetings and hearings, as applicable.
  • Manage calendars for legal officers, court dates and other communications.
  • Answer phone calls and manage correspondence (emails, letters).
  • Assist in processing invoices and procurement of office supplies.

Legal Research and Billing:

  • Support paralegal and legal officers with preliminary research or fact-checking.

QUALIFICATIONS SUMMARY:

Education:

  • Any four (4) year course or any related course to Office Administration/Secretariat

Experience:

  • Two (2) years of general administrative or clerical work.
  • Experience in a law firm or similar corporate setting preferred but not required.

Competency Requirements:

  • Basic computer proficiency (MS Office)
  • Strong communication and organizational skills
  • Familiarity with legal document formats and filing system
  • Ability to support legal professionals

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