Administrative Assistant

3 days ago

Mandaluyong City, National Capital Region, Philippines Private Advertiser Full time

Are you a highly organized, detail-oriented, and proactive professional looking for a dynamic role where your skills will directly impact the success of a fast-paced entertainment company? We are seeking a dedicated Administrative Assistant to join our team in an essential, multifaceted position located in Mandaluyong City.

This role goes beyond the typical desk job; while you'll be the backbone of our daily operations, you'll also get an exciting look behind the scenes, assisting with live events on concert days.

What You'll Be Doing:

Office & Finance Administration:

  • Manage financial paperwork, including compiling, filing, and processing company expenses.
  • Create and process payment vouchers and prepare check payments.
  • Handle vendor relations, including timely follow-up with vendors regarding invoices and payments.
  • Execute daily bank errands and deposits (Bank Runs).
  • Manage company records by filing and organizing paperwork for various applications, permits, and licensing needs.

Event & Concert Support:

  • Serve as the primary point of contact for managing concert ticket orders for internal and VIP use.
  • Coordinate directly with ticketing companies and government agencies.
  • This role requires attendance and work on all scheduled concert days.
  • On concert days, you will be on-site to assist with event operations, including, but not limited to, coordinating Meet & Greet sessions, managing ticket giveaway winners, and ensuring a seamless experience for VIP ticket buyers.
Who You Are:
  • A highly organized individual with impeccable attention to detail.
  • A proactive problem-solver who can anticipate needs and take initiative.
  • Comfortable working independently and managing multiple priorities simultaneously.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel) or similar software.
  • Must be able to maintain strict confidentiality regarding financial and event details.
  • A flexible team player who is ready to step in and assist where needed, especially in the demanding live-event environment.
Job Details:
  • Job Type: Full-Time, On-site
  • Location: Mandaluyong City
  • Hours: Monday to Friday, 9:00 AM – 6:00 PM (Flexibility required on concert days for event work)
  • Compensation: Basic Pay plus mandatory government contributions (SSS, Philhealth, and Pag-ibig).

If you're ready to bring your administrative expertise to the exciting world of live entertainment, we encourage you to apply

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