Operations Coordinator

3 days ago

Ortigas Metro Manila, Philippines Swiftpos Global Pty Ltd Full time ₱800,000 - ₱1,200,000 per year

Position Overview

We are seeking a detail-oriented and organized Scheduling Assistant to join our team. The ideal candidate will be responsible for managing and coordinating schedules, appointments, and meetings for [specific department/team/individuals]. This role requires excellent communication skills, a proactive approach to problem-solving, and the ability to maintain confidentiality.

Key Responsibilities

  • ·       Manage and maintain calendars for our delivery teams, ensuring all appointments are scheduled accurately and in a timely manner.
  • Coordinate meetings, including preparing agendas, booking installs, and sending out invitations.
  • Communicate with internal and external stakeholders to confirm appointments and meetings.
  • Assist in prioritizing and rescheduling appointments as necessary, ensuring optimal use of time.
  • Maintain an organized filing system for schedules, documents, and communication related to appointments.
  • Handle travel arrangements and itineraries for staff as required.
  • Assist with administrative tasks, including data entry and reporting on scheduling metrics.
  • Stay updated on scheduling software and tools to improve efficiency

Qualifications

  • Previous experience in an administrative or scheduling role preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software (e.g. Wike, Hubspot or Monday.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality in handling sensitive information.

Preferred Skills:

Familiarity with project management tools Wrike and Hubspot is a plus.

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