operations & finance coordinator

2 days ago

Greenhills Metro Manila, Philippines MACROVISTA Holdings Inc. Full time ₱250,000 - ₱500,000 per year

JOB DESCRIPTION

OPERATIONS & FINANCE COORDINATOR

The Operations & Finance Coordinator plays a key role in supporting the company's operational efficiency and financial accuracy. This position is responsible for managing inventory, preparing bid documents, coordinating procurement activities, and assisting in finance-related tasks such as budgeting, invoicing, and reporting.

Key Responsibilities:

Inventory & Operations

  • Monitor and manage inventory levels, stock movements, and replenishment schedules.
  • Coordinate with suppliers and logistics partners for timely delivery and procurement.
  • Maintain accurate inventory records and generate regular reports, (prepare PRS for Stocks)
  • Support operational workflows to ensure smooth execution of projects and sales orders.

Bid & Documentation Management

  • Help in Preparation and organizing bid documents, proposals, and compliance forms.
  • Ensure timely submission of bids and adherence to client requirements.
  • Maintain a database of submitted bids and track outcomes.

Finance Support

  • Proper filing and scanning of finance documents
  • Reimbursement Report and reconciliation
  • Manage day to day operations of admin & accounting department for variety of task
  • Help ensure compliance with internal financial policies and external audit requirements.
  • Going to Government Agency if needed (BIR, NTC, BOC, City Hall, et. al)

Qualifications:

  • Bachelor's degree in Business Administration, Finance, Operations Management, or related field.
  • 2+ years of experience in operations, finance, or administrative support.
  • Proficiency in MS Excel, accounting software, and inventory systems.
  • Strong organizational and communication skills.
  • Attention to detail and ability to manage multiple tasks under tight deadlines.

Preferred Skills:

  • Experience in handling government or corporate bids
  • Familiarity with procurement processes
  • Basic understanding of financial reporting and analysis

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