Strategic Project Coordinator – Office of the CEO

9 hours ago

Taguig, National Capital Region, Philippines IT by Design Philippines Inc. Full time ₱1,200,000 - ₱2,400,000 per year

Location: Philippines (Hybrid: 2–3 days/week in office)

At IT By Design, we are looking for a proactive, resourceful, and highly organized Strategic Project Coordinator to support our U.S.-based CEO by coordinating and executing key strategic initiatives, including AI-related and other high-priority projects. This is a dynamic role that goes beyond traditional coordination, it's an opportunity to work closely with senior leadership, influence strategic outcomes, and be part of a fast-growing global organization with a people-first culture.

Note: Prior experience working with American or U.S.-based/global C-level executives is highly preferred. Familiarity with Western business communication, time zones, and corporate culture is essential.

What You'll Own & Drive

Strategic Project Coordination

  • Lead and support high-impact initiatives for the CEO's Office, including AI and cross-functional business projects.
  • Track project progress, maintain timelines, ensure accountability, and escalate risks as needed.

Executive Support

  • Serve as a key liaison for the CEO, coordinating across departments and ensuring follow-through on strategic priorities.
  • Maintain awareness of ongoing initiatives and help prioritize the CEO's focus accordingly.

Communication & Collaboration

  • Prepare presentations, reports, and executive summaries.
  • Act as a communication bridge across time zones and teams, ensuring alignment and clarity in all deliverables.

Meeting & Workflow Management

  • Coordinate high-stakes meetings, agendas, and follow-ups.
  • Bring structure and clarity to fast-moving discussions and initiatives.

Hybrid Collaboration

  • Based in the Philippines with a hybrid work model (2–3 days in office weekly).
  • Work closely with global teams and leaders, primarily U.S.-based executives.
What You Bring to the Table

Education:

  • Bachelor's Degree required

Experience:

  • 4–7 years in a strategic coordination, executive support, or project management role
  • Prior experience supporting U.S. or global C-level executives
  • Proven experience managing cross-functional and high-visibility projects

Skills:

  • Strong project management and organizational skills
  • Excellent verbal and written English communication
  • Proficiency in productivity and collaboration tools (MS Office, Teams, Asana, etc.)
  • High attention to detail, with the ability to manage multiple moving parts

Attributes:

  • Emotionally intelligent, anticipatory, and solutions-focused
  • Confident, clear communicator across diverse teams and senior stakeholders
  • Comfortable working across time zones and adapting to shifting priorities
You'll Thrive If You Are…

A highly organized self-starter who can independently manage priorities

A strong relationship-builder who thrives in a collaborative, fast-paced environment

Comfortable with ambiguity and excited by innovation, especially around AI and tech initiatives

Passionate about operational excellence and delivering impact at an executive level

What's In It for You
  • Competitive salary with performance-based bonuses
  • HMO coverage from Day 1 + Free dependent coverage
  • 13th Month Pay + Non-taxable allowances
  • Night shift differential & holiday pay
  • Government-mandated benefits (SSS, PhilHealth, HDMF)
  • Continuous training & leadership development
  • A role where your ideas, voice, and impact truly matter

About IT By Design

Headquartered in Freehold, NJ, with global teams in India and the Philippines, IT By Design is a leading Managed Services Provider (MSP) specializing in 24x7 NOC, SOC, Helpdesk, Cybersecurity, and Talent Solutions. We are people-first, mission-driven, and passionate about building communities centered on excellence and innovation.

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