Strategic Executive Assistant

3 hours ago

Taguig, National Capital Region, Philippines IT by Design Philippines Inc. Full time ₱144,000 - ₱432,000 per year

Strategic Executive Assistant

Location: PhilPlans Corporate Center, BGC – Taguig

Work Setup: 100% Onsite, Night Shift

We are seeking a highly motivated and detail-oriented Strategic Executive Assistant with 6 to 8 years of experience, including proven involvement in strategic projects and executive-level support.

This role combines high-level executive assistance with hands-on coordination of strategic, cross-functional projects. You will work closely with senior leadership, especially the CEO, to manage priorities, track initiatives, and ensure alignment across departments.


Key Responsibilities

Executive Support

  • Provide comprehensive support to the CEO and senior leaders including calendar management, travel coordination, meeting preparation, and internal communications.
  • Prepare high-impact presentations, reports, meeting agendas, and follow-ups.
  • Serve as a point of contact between the executive office and internal/external stakeholders.
  • Manage confidential information with the utmost discretion.

Project Coordination

  • Coordinate and track high-priority strategic initiatives across departments.
  • Develop project plans, define timelines, assign tasks, and monitor progress.
  • Conduct project meetings, document key action items, and follow up to ensure timely execution.
  • Maintain dashboards and project trackers for leadership visibility.

Strategic Support

  • Assist in the planning and rollout of company-wide programs, growth initiatives, and operational improvements.
  • Perform research and data analysis to support strategic decision-making.
  • Liaise with department heads to gather updates, ensure alignment, and drive accountability.
  • Prepare executive summaries and board-level updates on project outcomes and KPIs.
Required Qualifications
  • 6–8 years of experience as an Executive Assistant, Project Coordinator, or similar dual-role position.
  • Amenable to work 100% Onsite, Night Shift in BGC Taguig
  • Prior experience supporting C-suite executives and working on strategic, cross-functional projects.
  • Strong organizational skills with attention to detail and an ability to multitask effectively.
  • Proficiency in Microsoft Office Suite (especially Outlook, Excel, and PowerPoint) and project management tools (e.g., Asana, Trello, ).
  • Excellent written and verbal communication skills.
  • Ability to work under pressure in a fast-paced environment with tight deadlines.

Preferred Qualifications
  • Bachelor's degree in Business Administration, Management, or related field.
  • Preferably with PMP certification or formal training in project management methodologies.
  • Previous experience in a fast-growing IT or MSP environment is a plus.
  • Experience with data visualization or business intelligence tools is advantageous.
Why Join IT By Design?
  • Work alongside passionate leaders and industry experts in a people-first culture.
  • Be part of a fast-growing company where your contributions directly impact business success.
  • Access continuous learning, leadership development, and career advancement opportunities.
  • Enjoy a collaborative, inclusive, and growth-oriented work environment.

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