Executive Assistant with Notion Experience

3 days ago


Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱900,000 - ₱1,200,000 per year

Job description:

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

  • Capture and organize tasks from multiple sources (Teams, Superhuman, handwritten notes) into a structured system, primarily using Notion.
  • Build and maintain a Notion workspace for task management, project tracking, and ongoing work lanes.
  • Classify and prioritize between Tasks (single actions), Projects (multi-step outcomes), and Lanes (ongoing areas of ownership).
  • Tag all items with statuses: Now, Next, Waiting, Someday to ensure clarity and focus.
  • Provide concise, outcome-based reports highlighting completed, pending, blocked, and upcoming priorities.
  • Deliver real-time updates on task and project progress without requiring follow-ups.
  • Take full ownership of specific lanes of work from the outset, ensuring end-to-end responsibility.
  • Manage baseline administrative tasks including reimbursements, scheduling calls, and client onboarding.
  • Apply independent judgment, strategic thinking, and proactive problem-solving to projects and priorities.

Qualifications:

  • Proven experience as an Executive Assistant, Operations Manager, or Project Coordinator supporting executives or senior leaders.
  • Advanced proficiency in Notion (or similar tools), with the ability to create and manage customized workflows.
  • Strong organizational and prioritization skills, capable of handling complex and multi-layered tasks.
  • Excellent communication skills with the ability to provide clear, concise, and proactive updates.
  • Strategic thinker with the ability to distinguish between urgent and non-urgent priorities.
  • High level of ownership, accountability, and independence in managing responsibilities.
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

Benefits:

  • PH Mandated Benefits
  • Night Differential
  • Paid Leaves
  • Holiday Premiums
  • Internet Allowance
  • Electricity Allowance
  • HMO
  • 13th month pay
  • Annual Performance Appraisal

  • Executive Assistant

    3 days ago


    Taguig, National Capital Region, Philippines ONE ENGINE Full time ₱900,000 - ₱1,200,000 per year

    This is a key role that sits at the heart of the business, enabling leadership to move faster, stay more focused, and operate more effectively across all departments.The ideal candidate is a skilled communicator, process-oriented, discreet with sensitive information, and able to juggle multiple high-priority tasks at once. This is not a typical corporate EA...


  • Taguig, National Capital Region, Philippines Magic, Inc Full time ₱36,480 per year

    Chief of Staff/Executive Assistant - Freelance, RemoteDepartment: Support & LeadershipEmployment Type: Full TimeLocation: PhilippinesReporting To: Client via MagicCompensation: $7.00 / hourDescription About the ClientAn e-commerce brand consolidator that acquires and scales beautiful, multi-channel consumer brands across Shopify, retail, and Amazon. Led by...

  • Executive Assistant

    4 weeks ago


    Taguig, National Capital Region, Philippines Sutherland Full time

    Company DescriptionSutherland is seeking an attentive and goal-oriented person to join us as an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with youJob DescriptionAs an Executive Assistant,...

  • executive assistant

    3 days ago


    Taguig, National Capital Region, Philippines Ella DL Beauty Inc. Full time ₱480,000 per year

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTBe the right hand to leadership. We're hiring an executive assistant to provide top-level support and...

  • Executive Assistant

    4 weeks ago


    Taguig, National Capital Region, Philippines Sutherland Global Full time

    Company Description:Sutherland is seeking an attentive and goal-oriented person to join us as an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you Job Description:As an Executive...

  • Executive Assistant

    20 hours ago


    Taguig, National Capital Region, Philippines The Aivee Group Full time ₱1,200,000 - ₱3,600,000 per year

    We are seeking a highly skilled, proactive, and detail-orientedExecutive Assistantto provide strategic and administrative support to our CEO & COO.This role is perfect for an organized professional who thrives in a high-energy, fast-paced corporate environment and is eager to make a meaningful impact.As theExecutive Assistant, you will be a trusted partner...

  • Executive Assistant

    5 days ago


    Taguig, National Capital Region, Philippines Sucree Coco and Love, Inc. Full time ₱300,000 - ₱360,000 per year

    Job descriptionProvide assistance to the executives to conserve their time by reading, researching, and routing correspondence; drafting letters, minutes of the meetings, documents and initiating telecommunications.Manage executive's appointment schedule by planning and scheduling meetings, conferences and, teleconferences.Prioritize emails and reports,...


  • Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱900,000 - ₱1,200,000 per year

    Job description:At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency,...

  • Executive Assistant

    1 week ago


    Taguig, National Capital Region, Philippines Staffstream Full time ₱480,000 - ₱600,000 per year

    Are you an experienced EA with strong financial administration skills? We're hiring an Executive Assistant who can balance high-level admin support with hands-on financial management using Xero.The Opportunity at a GlanceWe're looking for a detail-oriented Executive Assistant to support a Director at an Australian accounting firm. This is a full-time, remote...

  • Executive Assistant

    5 days ago


    Taguig, National Capital Region, Philippines BrandBuzz Marketing Inc. Full time ₱200,000 - ₱240,000 per year

    Role OverviewThe Executive Assistant will provide high-level administrative support to the CEO while also handling procurement and sourcing responsibilities. This role requires excellent organizational skills, attention to detail, and strong communication abilities to effectively coordinate with international suppliers, negotiate terms, and ensure timely...