Administrative Assistant

6 days ago

Bonifacio Global Metro Manila, Philippines MAKILALA MINING COMPANY, INC. (MMCI) Full time

In general, the Administrative Assistant's primary duty is to provide assistance and support a wide range of administrative and office support activities for the Administration team to facilitate efficient operation of the company. He/she shall support managers and employees through a variety of task of administrative and clerical tasks.

The position will have the following duties and responsibilities:

  • Man the office reception desk, greeting visitors, helping them navigate through the office, and assist where necessary until they are turned-over to the employee concerned.
  • Receive, sort, file incoming and outgoing correspondence and documents, ensuring confidentiality, accuracy and timely distribution to appropriate recipients;
  • Establish and maintain an administrative filing system that provides an efficient retrieval of documents when needed.
  • Perform basic procurement tasks, inspection and delivery of supplies/materials and equipment, ensuring completeness and accuracy.;
  • Regularly carry out and maintain an up-to-date inventory of office supplies and materials.
  • Assist in the implement an asset management system ensuring full accounting of assets issued to employees/staff/consultant.
  • Assist in organizing employee travel through flight bookings and accommodation.
  • Assist in organizing venues for company events and trainings, meetings as well as other logistical needs.
  • Implement a vehicle management system that ensures efficient utilization and adherence to company safety policies and standards.
  • Implement housekeeping system ensuring the company work premises and facilities are clean, safe, well-maintained, and conducive to a productive working environment.
  • Manage petty cash fund including but not limited to recording of disbursement, processing of replenishments , and preparing regular fund utilization reports, while ensuring transparency, accuracy and full accountability at all times.

Qualifications:

  • Graduate of any four-year course
  • Have at least one-year relevant experience
  • Excellent communication and interpersonal skills
  • Good time-management skills and multitasking ability
  • Able to work in a fast-paced schedule driven organization
  • Keen attention to details and strong ability to set priorities

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