Administrative Assistant

6 days ago

Ayala Alabang, National Capital Region, Philippines Asticom Technology Inc. Full time ₱250,000 - ₱500,000 per year

Responsibilities

  • Work with ZALORA and its Australian counterpart THE ICONIC in collaborating with teams located in Manila, Philippines and Sydney, Australia Liaise with THE ICONIC's Category Management team to ascertain upcoming work and priories including organizing and prioritizing tasks to meet multiple deadlines, ensuring critical work is completed on me.
  • Responsible for the audit of all incoming information provided by the AU team before commencing own work, ensuring all tasks meet expectations .

  • Ensure timely and accurate processing of all Category Administration work required, including but not limited to;

  • Dra Purchase Plan and SKU creation

  • Order Raising

  • Order Confirmation

  • Intake Management

  • QA Resolution

  • Review and action of SNVO

  • Stock not visible on line

  • Finance Issue Resolution

  • Purchase Order Amendments

  • Updating online brand banners

  • Reporting and data integrity

  • Ad hoc Category Management administrative dues

  • An understanding that job specifications will evolve over me, showing initiate and flexibility to work with the Category Management team requirements as they change

  • Recognize and troubleshoot issues with required work, using the communication method/s provided in the process/ training

  • Share knowledge and best practices to streamline processes and maintain consistency in administrative work.

  • Coordination with stakeholders

  • Demonstrate THE ICONIC and ZALORA culture through both behavior and attitude to help build and maintain effective working relationships with stakeholders enabling smooth coordination.

  • Analyze and verify incoming information for accuracy and completeness before processing.

  • Performs other dues or responsibilities as assigned

Qualifications

  • Strong written and verbal English communication skills
  • High level of organization, attention to detail and ability to prioritize completing deadlines
  • Proactive and hands-on Ability to prioritize work with completing deadlines
  • Excel knowledge and experience Administration and/or data entry experience desirable
  • Understanding of online retail desirable
  • Has the ability to establish rapport and can easily collaborate with stakeholders with the willingness to receive constructive feedback
  • Ability to work in a hybrid environment, working from home (WFH) 4 days per week and on site (RTO) 1 day per week in Muntinlupa.

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