Finance and Admin Assistant

6 days ago

Clark Freeport Zone Pampanga, Philippines MVP Asia Pacific Inc. Full time

Job Description:

  • Daily Bank Reconciliation:

  • Download bank transaction file daily.

  • Store extracted files in bank reconciliation folder under dealership.
  • Perform bank reconciliation in Titan. Process missing entries.
  • Update dealership cash flow spreadsheet for previous days transactions and enter scheduled payments for today and the coming period.

  • Vehicle Deal Verification & Inventory GL Reconciliations:

  • Check gross profit on vehicle sales processed in Titan to Saleslog estimate. Communicate major variances with the sales team members.

  • Ensure compliance with internal policies, external audits and regulatory requirements.
  • Reconcile inventory general ledger accounts, ensuring all transactions are properly recorded and discrepancies are investigated.
  • Liaise with sales, finance, and external parties to resolve any deal-related issues.

  • Daily Floorplan Payouts & Used Vehicle Bailment Reporting:

  • Process daily floorplan payouts, ensuring accuracy and timely payments.

  • Reconcile floorplan balances against inventory records.
  • Bail used vehicle purchases with finance provider.
  • Prepare and distribute floorplan reports to management.
  • Communicate with financial institutions regarding payouts and facility management.
  • Identify and resolve discrepancies in floorplan transactions.

  • Customer Refunds, Vehicle Payouts and Miscellaneous Payments:

  • Process customer refund requests.

  • Process staff cost reimbursement requests.
  • Process vehicle payouts for customer vehicles traded in or directly purchased.
  • Process miscellaneous payment requests.
  • Enter bank payment files for authorisation.
  • Email supporting documentation to the payment authorises.

Job Qualifications:

  • Bachelor's Degree in Accounting, Finance, or any related field.
  • Previous experience in administration, finance, or accounting support role within the automotive industry is a plus.
  • Experience with general ledger reconciliations and financial processes.
  • Proficiency in Microsoft Office Suite, particularly Excel.
  • Knowledge of dealership management systems (e.g., Titan, Pentana, ERA Power) is a plus.
  • Understanding of vehicle inventory management and floorplan financing is a plus.
  • Strong attention to detail and accuracy.
  • Ability to prioritise tasks and meet deadlines in a fast-paced environment.
  • High level of integrity and professionalism.
  • Excellent organizational and time management skills.
  • Effective communication and interpersonal skills.

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