Administrative Coordinator

17 hours ago

Pinagbuhatan P, Philippines Tingkad Construction Corporation Full time ₱250,000 - ₱300,000 per year

We're a newly launched softwash business—an exterior cleaning company specializing in low-pressure, eco-friendly surface washing—and we're looking for a proactive and experienced Administrative Coordinator to help us build our operations from the ground up.

This is our first office hire—a foundational role that blends administrative precision, HR coordination, and client support. You'll be instrumental in setting up our internal systems, securing permits, supporting our softwash team, and assisting the founders with day-to-day tasks. As the business grows, this position is designed to evolve into a leadership role, with future hires reporting to you.

Key Responsibilities:

Office & Operations Management

  • Oversee daily administrative tasks and maintain organized documentation
  • Coordinate permit applications and ensure regulatory compliance
  • Assist with scheduling, logistics, and vendor coordination

Human Resources Support

  • Manage recruitment, onboarding, and HR documentation for field staff
  • Maintain employee records and assist with payroll coordination
  • Help shape internal communication and team culture

Client & Communication Support

  • Respond to client inquiries via phone, email, and social media
  • Assist in preparing quotes, service schedules, and follow-ups
  • Ensure a smooth and professional customer experience

Executive Assistance

  • Provide direct support to the founders on emerging tasks and priorities
  • Help prepare reports, presentations, and internal updates

Qualifications:

  • Minimum 3 years' experience in office administration and HR coordination
  • Strong organizational, communication, and multitasking skills
  • Familiarity with permit processing and local business compliance (preferred)
  • Comfortable with startup pace—solutions-oriented and proactive
  • Tech-savvy: confident with spreadsheets, email platforms, and basic HR tools

Growth Path:

This is a launchpad role. As our business expands, you'll help shape our internal systems and lead future hires. We're looking for someone who wants to grow with us and take ownership of our administrative backbone.

Job Type: Full-time

Pay: Php23, Php25,000.00 per month

Benefits:

  • Opportunities for promotion
  • Promotion to permanent employee

Education:

  • Bachelor's (Required)

Experience:

  • Administrative: 5 years (Preferred)
  • Human Resource: 3 years (Preferred)

Work Location: In person

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