Fleet Admin Assistant

1 day ago

Caloocan City, National Capital Region, Philippines Ingcoph Traders Inc. Full time

Job Title: Fleet Admin Assistant

Department: Administration

Position Summary

We are looking for a detail-focused Fleet Admin Assistant to support our automotive operations. This role involves handling service documentation, coordinating with technicians, maintaining accurate records, assisting with inventory management, and supporting billing processes to ensure smooth day-to-day operations.

Key Responsibilities

  • Prepare, organize, and manage fleet service documents including job orders, service reports, quotations, purchase orders, RFID records, and load tracking.
  • Coordinate with technicians on schedules, work progress, and completion of services.
  • Maintain accurate vehicle maintenance, repair records, and service logs.
  • Track spare parts usage and liaise with suppliers or the warehouse.
  • Enter service data accurately into company systems.
  • Assist in scheduling, follow-ups, and customer communications.
  • Support billing preparation and documentation.
  • Monitor inventory of tools, spare parts, and office supplies.
  • Generate management reports on services, maintenance, and expenses.
  • Ensure proper filing and compliance with company policies.
  • Perform other administrative duties as assigned.

Qualifications

  • College-level or graduate in Business, Automotive, or related courses.
  • Prior administrative experience, preferably in automotive or service-related roles, is a plus.
  • Proficient in Microsoft Office (Word, Excel).
  • Strong organizational, multitasking, and communication skills.
  • Able to work efficiently in a fast-paced environment.

Application Instructions

Only applicants who complete the application form will be considered.

After submission, send a screenshot of your completed form.

Application Form:

Job Type: Full-time

Pay: Php18, Php19,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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