Bookkeeper Admin Assistant

This is a remote position.

We are looking for a highly organized and detail-oriented Bookkeeping Admin Assistant to report to the Admin Manager in financial and office operations, including assisting with financial statements, maintaining cash controls, supervising payroll and personnel admin, managing accounts payable, handling purchasing and payments, and supporting general office tasks. The role requires adherence to company policies and procedures.

Responsibilities
XERO financial accounting system.

• Prepare and reconcile general bank statements
• Ensure data is entered into XERO system
• Establish and maintain supplier accounts
• Ensure transactions are properly recorded and entered the computerized accounting system
• Enter bills to XERO
• General Bookkeeping
• Preparation Construction Claim Monthly Invoices per Job
• Payroll + Single Touch Payroll & Superannuation payments
• BAS Reporting
• Reconcile the accounts receivable & payable
• Reconcile Credit Cards / NAB /AMEX/ Latitude Global
• Supplier reconciliations & Email Remittances

Administration Duties

• Handling general correspondence (emails, letters, memos)
• Reconcile Contractor payments
• Purchase Orders when required
• Request Safety Documents from subcontractors
• Manage online storage documents for various jobs
• Upload OHS documents to Site book/ OHS program
• Update Cost Build up for all Projects (Monthly)
• Email weekly Construction updates (Fridays)
• Online Banking – creating payments when required
• Update Insurances & VicRoads spreadsheet
• Update Cash flow with Monthly Invoicing
• Respond to Enquiries from consultants, accounts and director

Requirements

• Proficiency in Microsoft Excel, Microsoft Word, Adobe Acrobat Pro, and Xero Accounting Software.
• 3+ years of experience with Xero Accounting software
• Strong attention to detail, with the ability to manage multiple tasks and resume them efficiently.
• Self-motivated and adaptable, with the flexibility to prioritize and re-prioritize tasks as needed.
• Experience using task management and project tracking tools such as Asana
• Capable of preparing, organizing, and managing financial and administrative documents.
• Familiarity with cloud-based platforms and file management systems for efficient workflow

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)
• Use of time tracking software during work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task

Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits
5. HMO Offered after 6-month probation

• Monthly Salary: Php35,000
• Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
• You will be paid extra for overtime and Philippines public holidays
• Probation: 6 months and after Probation
• 10 days annual leave credits
• 5 days of sick leave
• 13th Month Pay after 30 days
• Annual Salary Review
• Laptop provided after 30 days
• Permanent work-from-home role. You will have to use your own internet.
• SHIFT TIMES: 9AM to 6PM Philippine time, Monday to Friday