Bookkeeper Virtual Assistant

2 weeks ago

Manila, National Capital Region, Philippines Taskbridge Full time ₱300,000 - ₱450,000 per year

We're looking for a highly organized and detail-oriented Bookkeeper Virtual Assistant to help keep the financial operations of two thriving businesses running smoothly. This role is ideal for someone who's confident with Xero, comfortable managing direct debits, and proactive in handling customer communication with care and professionalism.

You'll be responsible for ensuring our financial records are accurate, direct debits run seamlessly, and parents are kept informed about their accounts. If you enjoy structure, numbers, and clear processes — and you take pride in seeing everything balance perfectly — this is the role for you.

What You'll Do

Financial Administration

  • Maintain accurate financial records in Xero for both businesses
  • Run fortnightly direct debit batches, including checks, processing, and reconciliations
  • Handle failed payments quickly — reprocess, follow up, and communicate with parents as needed
  • Complete daily bank reconciliations and resolve discrepancies promptly
  • Prepare and send invoices and credits, and track payments and expenses
  • Work closely with our accountant and senior bookkeeper when needed

System Management

  • Learn and manage iClassPro (billing, enrolments, and family accounts)
  • Keep payment and contact details updated
  • Ensure data consistency between Xero and iClassPro

Client Communication

  • Manage the finance inbox, responding to parent emails clearly and professionally
  • Send reminders and follow-ups for overdue or failed payments
  • Record all communication attempts and updates

Reporting & Coordination

  • Deliver weekly Outstanding Accounts Reports and fortnightly Direct Debit Summaries
  • Provide insights and suggestions to reduce failed payments and improve cashflow
  • Collaborate with the Owner and bookkeeper to address any financial issues promptly
  • Maintain confidentiality and compliance with data standards

Who You Are

  • Skilled in Xero (at least 2 years of experience)
  • Experienced in direct debit processing and reconciliations
  • A quick learner — especially when it comes to new systems like iClassPro
  • Excellent at written communication and customer correspondence
  • Organized, self-motivated, and reliable when working remotely
  • Strong attention to detail and accuracy in everything you do
  • Experienced supporting multiple entities is a plus

What We Offer

  • Permanent Work from Home setup
  • Day Shift Schedule: 6am - 2 pm Philippine Time
  • Supportive and collaborative work environment
  • Opportunity to work directly with a passionate business owner
  • Competitive salary based on experience

Tech Requirements

  • Own PC or laptop (dual monitors preferred), headset, and webcam
  • Reliable internet connection with a backup option
  • Power backup to maintain steady workflow
  • Comfortable using Time Doctor for time tracking

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