AU Intermediate Bookkeeper and Accounting Admin

2 weeks ago

Manila, National Capital Region, Philippines Staff Domain Inc Full time ₱450,000 - ₱900,000 per year

Setup and Location: WFH

Work Schedule: 09:00 AM to 06.00 PM AU Western Standard Time (7:30 AM - 4:30 PM MNL time)

Employment Type: Full-time

Ready to do work that actually excites you?

The client is looking for an Accountant / Admin who will be directly reporting to the Client Relationship and Practice Manager, assisting in diverse tasks in the Business Accounts Functions. This role will ensure the smooth running of the office and worksite systems and processes. The role will be responsible for a diverse set of tasks to help complete, organize, and coordinate, and maintain the business Accounts functions, Worksite Quality Assurance and health and safety documentation, Customer files, and tender documentation. As well as various other general admin work to ensure organizational effectiveness. You will need to be a positive and friendly person with good organizational skills.

What You'll Do

  • Receipting & Invoicing

  • Generate bank and Payway statements.

  • Receipt General and Trust payments.
  • Create and receipt initial appointment invoices.
  • Send invoice/payment emails and file accordingly.

  • Enter initial appointment time entries and report to teams.

  • Reconciliation

  • Reconcile General Bank and Credit Cards in Xero.

  • Accounts Inbox Management

  • File incoming emails (creditors, client payments, receipts, invoices).

  • Enter creditor invoices in Xero and disbursements in Smokeball.

  • Trust to Office Transfers

  • Process transfers in Smokeball and Westpac.

  • Payment Requests

  • Enter and process approved payments (counsel fees, reimbursements, disbursements).

  • Employee Reimbursements

  • Enter in Xero and process via Westpack

  • CNL Workings

  • Update as needed or annually.

Fortnightly Tasks (Billing Week)

  • Assist with billing:

  • Add file maintenance fees.

  • Tick trust payments and add stamps to invoices.
  • Send anticipated trust deposit requests

Monthly Tasks

  • Prepare Balance Sheet and Profit & Loss working papers.
  • Process payroll tax, superannuation, and wages.
  • Update leave, finance loans, prepaid insurance, and WIP.

Admin Support

  • Matter Management

  • Open matters with correct trust receipting details.

  • Close matters with lawyer approval and update LL accounts.

  • Filing Support

  • Save emails in Filing Inbox

What You Bring

We're looking for someone who:

  • At least 3 years of Accounting administrative / Bookkeeping experience
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills (English)
  • Strong organizational and planning skills
  • Proficient in MS Office, MYOB & Xero
  • Knowledge of accounting, data, and administrative management practices and procedures
  • Confidentiality and trustworthiness are key factors for this role. As part of the role, you will be exposed to personal information about staff and the business that must be respected and not discussed.

Why You'll Love Working Here

  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

Let's Talk

If you're thinking, "this sounds like me," it probably is. Click apply. We can't wait to meet you.

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