Operations Assistant

4 hours ago

Makati City, National Capital Region, Philippines Gruppo Dolci Inc. Dolci Cafe Inc. Full time ₱228,000 - ₱240,000 per year

JOB SUMMARY

The Operations Assistant supports the daily administrative and operational functions of the Project management, office. To ensure efficiency and organization across departments. This role involves assisting with scheduling, documentation and communication between teams.

DUTIES & RESPONSIBILITIES

  • Prepare work orders for fabrication using FileMaker.
  • Scan and organize documents.
  • Update trackers using FileMaker.
  • Monitor ongoing projects (status: on hold, delivered).
  • Accommodate and process delivery requests.
  • Create Delivery Receipt (DRC) for unit sales, projects, and installation kits.
  • File and organize documents.
  • Schedule deliveries for Sales and Projects.
  • Maintain and update all monitoring records for the Operations Team.
  • Request warehouse release for equipment to be delivered.
  • Log all returning Delivery Receipts (DR), Sales Invoices (SI), Certificate of Completion (COC), and Testing & Commissioning (T&C) to RACM.
  • Checking of deliveries.
  • Coordinate with FEII (Planta) for necessary arrangements.
  • Liaise with cross-functional teams and other departments.
  • Prepare monthly reports.
  • Perform other tasks as assigned by the Supervisor.

QUALIFICATIONS

  • College graduate with any 4-year degree.
  • Proficient in computer use (MS Office, FileMaker, etc.).
  • Able to work efficiently under pressure with attention to detail.
  • Proactive and skilled in multitasking.
  • Strong communication and organizational skills.
  • At least 1 year of relevant experience (preferably in a similar role; however, fresh graduates are welcome to apply.
  • Strong interpersonal skills and ability to collaborate effectively with teams.
  • Willing to learn and adapt to new tasks and processes.
  • Ability to handle multiple tasks simultaneously while maintaining accuracy

Job Type: Full-time

Pay: Php19, Php20,000.00 per month

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

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