Accounts Payable Officer

Accounts Payable Officer

Department: Finance

Employment Type: Permanent - Full Time

Location: Philippines

Reporting To: Becks Buela-Baje

Description At Nuix, we do things differently to our competitors, which is part of the reason why Nuix continues to enjoy exceptional growth and attract greater numbers of Tier 1 customers month after month. Our philosophy is to hire the best from around the world and enabling them to do what they do best. We are committed to developing leading edge technology, fanatical customer service, and growing our business. Be part of the team that is changing the way data is managed and investigated in organizations across the world. 

Nuix is experiencing phenomenal international growth with no sign of abating. As a result, we require an outstanding Accounts Payable Officer to join the Corporate Finance Team. This position will be home office based in Philippines.

Accounts Payable Officer play a crucial role in ensuring the timely and accurate processing of payments and expenses within the organization. Responsibilities include verifying and recording invoices, reconciling accounts, and communicating with vendors and internal stakeholders to resolve any discrepancies.

Key Responsibilities Accounts Payable

• Accurately process transactions such as purchase order entry and invoice processing (including credit card bills), including, PO approval tracking and matching of invoices against PO while adhering to Nuix policies.
• Monitor and manage invoices overdue and approaching overdue including working directly with the business to ensure timely approval and payment to vendors. 
• Process employee expense claims within the Nuix policy and ensuring that these are paid in a timely manner.
• Responsible in accuracy of data entry by ensuring that invoices are allocated to correct cost centers and account codes and reporting into profit and loss (P&L).
• Creation and maintenance of vendor database in ERP system. 
• Prompt handling of queries from vendors and internal stakeholders. Assist employee training regarding expense report submission for new hires.
• Creates payment proposals, runs payments in ERP, uploads bank files to various banking platforms and sends remittance advice to employees and vendors. 
• Build effective relationships across own team and across the business to be considered the 'first port of call' for accounts payable and email enquiries.
• Manage AP inbox and daily assignment of expense claims to team members for processing.
• Practice Root Cause Analysis for issue encountered/feedback received related to invoice processing and able to propose corrective and preventive actions to team lead/manager.
• Assist team lead/ manager in promoting teamwork and collaboration in team by sharing the best ways of working and efficient ways of resolving issues during huddles and team meetings.

Financial Accounting

• Month end duties including journal entries preparation, cost allocation and BS reconciliations.
• Assist the annual statutory audit and tax compliance process, if required.
• Maintaining efficient filling systems of invoices and employee expenses.

Others

• Be aware of the Finance business plan to appropriately align service delivery.
• Participate in all internal meetings as required in order to share and develop strategy and best practice.
• Contribute to the development of team's business plan in order to maximize productivity and performance. 
• Contribute to the refinement of process, procedures and systems to continuously improve the efficiency of accounting activities. 
• Lead in project improvements including process automation.
  
  

Skills, Knowledge and Expertise

• Bachelor's degree in Accounting, Finance or related field
• 3-5 years' experience in a similar role, a Certified Public Accountant is an advantage but not required
• Meticulous attention to detail and process
• Strong sense of ownership; full accountability for allocated responsibilities
• Exposure to high-volume processing and fast-paced environment
• Ability to work with tight deadlines and timeframes and multiple time-zones 
• Multi-tasking with ability to prioritise activities and develop practical solutions  
• Familiar with ERP system, preferably NetSuite and online banking software
• Demonstrated experience using Microsoft Office applications
• High level of drive, initiative and problem solving skills required 
• Excellent interpersonal and written and verbal communication skills 
• Strong sense of professionalism reflected in presentation of work, personal appearance and interactions with colleagues 
• Ability to go above and beyond normal day to day task
• Agile mindset focused on delivery and business outcome
• Solid relationship management and business partnering ability
• Willingness to learn and grow
  
  

Benefits

• HMO for employee (effectivity on the 1st day)
• Additional HMO for dependent upon regularization
• 10X VL & 10X SL credits (SL convertible in to cash)
• 13th-month pay, internet allowance, etc
• SSS, Pag-ibig, Philhealth
• Computer to be provided

This person needs to be located within Metro Manila

---