Accounts Payable Officer

21 hours ago

Quezon City, National Capital Region, Philippines Probe CX Full time ₱300,000 - ₱600,000 per year

What's in it for you?

  • Day 1 HMO coverage — plus 2 FREE dependents
  • Day shift schedule for that perfect work-life balance
  • Work tool provided — everything you need to succeed
  • Be part of a PIONEER Accounts Payable Team for our Healthcare account

Duties and Responsibilities:

Invoice Processing and Data Entry

  • Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
  • Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
  • Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
  • Setting up the new client as per company Policy.
  • Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.

Payment Management

  • Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
  • Process approved employee expense reports.
  • Ensure all payments are properly authorized according to the company's delegation of authority matrix.
  • Handle and resolve urgent payment requests or payment rejections.

Reconciliation and Month-End

  • Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
  • Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
  • Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.

Vendor and Stakeholder Relations

  • Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
  • Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
  • Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.

Compliance and Administration

  • Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
  • Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
  • Assist with the preparation of documentation for internal and external audits.

Qualifications:

  • Graduate of accountancy or finance-related courses
  • With at least 1 - 3 years of bulk invoice processing experience
  • Proficient in MS Office
  • Amenable to work on a dayshift schedule and on a hybrid work arrangement in Global One, Eastwood, Quezon City
  • Amenable to start by first week of January 2026

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