Executive Assistant

5 days ago

Quezon City, National Capital Region, Philippines Asian Consulting Group Full time ₱300,000 - ₱360,000 per year

Job Title: Executive Assistant to the CEO

Key Responsibilities:

Administrative Support

  • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO.
  • Prepare, edit, and review documents, reports, presentations, and communications.
  • Maintain organized filing systems (both digital and physical) for easy retrieval of important documents.

Coordination & Communication

  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Coordinate board meetings, leadership team meetings, and other executive-level gatherings, including preparing agendas, materials, and minutes.
  • Ensure timely dissemination of information from the CEO's office to concerned departments.

Project & Office Management

  • Assist in monitoring ongoing projects, preparing status reports, and following up on action items.
  • Support strategic initiatives and help track organizational goals.
  • Manage sensitive information with a high degree of confidentiality.

Financial & Reporting Support

  • Assist with budget preparation, expense reports, reimbursements, and financial documentation as required.
  • Coordinate with the accounting/finance team for approvals and document submissions.

Other Duties

  • Handle special projects as assigned by the CEO.
  • Anticipate the CEO's needs and proactively address potential issues.
  • Perform other administrative or executive support tasks as needed.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or related field (preferred).
  • Proven experience as an Executive Assistant, Administrative Officer, or in a similar high-level support role.
  • Excellent written and verbal communication skills.
  • Strong organizational, time-management, and multitasking abilities.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Discretion in handling sensitive and confidential information.
  • Ability to work independently, with sound judgment and initiative.

Job Types: Full-time, Permanent

Pay: Php25, Php30,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • On-site parking
  • Opportunities for promotion
  • Promotion to permanent employee
  • Staff meals provided

Ability to commute/relocate:

  • Quezon City: Reliably commute or willing to relocate with an employer-provided relocation package (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Executive Assistant: 1 year (Required)

Language:

  • English (Required)

Work Location: In person

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