Executive Assistant

Job Summary:

The Executive Assistant, Sales provides high-level administrative, organizational, and sales support to the Sales Chief and the broader sales team. This role is critical in ensuring the efficient operation of the sales department, enabling the executive and team to focus on strategic initiatives, client relationships, and achieving sales targets. The ideal candidate is a proactive problem-solver with exceptional organizational skills, a strong ability to manage confidential information, and a customer-centric mindset.

Key Responsibilities:

• Administrative Support:
• Manage and maintain the sales executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as a gatekeeper, screening and prioritizing incoming communications (emails, phone calls, and correspondence) and responding on behalf of the executive when appropriate.
• Prepare, proofread, and edit sales-related documents, including proposals, presentations, contracts, and reports.
• Track and manage expenses, process invoices, and handle other financial and administrative tasks.
• Sales Team Coordination:
• Act as a central point of contact for the sales team, providing administrative and logistical support.
• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the onboarding of new sales team members, ensuring they have the necessary resources and support.
• Data and Reporting:
• Maintain and update the Customer Relationship Management (CRM) system (e.g., Salesforce, HubSpot) with accurate client and sales information.
• Generate and analyze sales reports, dashboards, and data summaries to track team performance and progress toward goals.
• Assist in preparing data for sales forecasts, performance reviews, and strategic planning.
• Client and Stakeholder Relations:
• Serve as a professional and friendly point of contact for clients, partners, and other external stakeholders.
• Coordinate and facilitate client meetings and events.
• Assist the sales executive in preparing for client-facing activities, ensuring all necessary materials and information are in place.
• Project Management & Ad-Hoc Tasks:
• Assist with special projects as assigned by the sales executive, including market research, event planning, or process improvement initiatives.
• Proactively anticipate the needs of the sales executive and team, taking initiative to streamline operations and solve problems.
• Manage and maintain confidential information with the utmost discretion and professionalism.

Qualifications:

• Experience:
• [2-5] years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Prior experience in a sales-driven environment or supporting a sales team is highly preferred.
• Proven experience with CRM software (e.g., Salesforce).
• Skills:
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• A proactive, resourceful, and problem-solving mindset.
• Ability to work both independently and as a collaborative team member.
• Demonstrated ability to handle confidential and sensitive information with discretion.

Education:

• Bachelors Degree

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Job Types: Full-time, Permanent, Fresh graduate

Pay: From Php695.00 per day

Benefits:

• Flexible schedule
• Flextime
• On-site parking
• Pay raise
• Transportation service provided

Language:

• English (Preferred)

Work Location: In person