Executive Assistant

1 week ago

Quezon City, National Capital Region, Philippines Future First Talents Full time $104,000 - $130,878 per year

Executive Assistant (EA)


Quezon City | On-site | Full-time


Events | Project Management | Marketing Support

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team. This role goes beyond traditional EA functions, as it involves project coordination, event management, and cross-departmental collaboration. Prior experience in a marketing agency or similar fast-paced environment is a strong advantage.

Key Responsibilities:

  • Provide day-to-day executive support, including calendar management, travel arrangements, and meeting coordination.
  • Assist in planning and executing corporate events, activations, and special projects, ensuring smooth operations and timely delivery.
  • Coordinate and monitor project timelines and deliverables, working closely with internal teams and external partners.
  • Prepare presentations, reports, and communications materials as needed.
  • Act as the liaison between executives, staff, and external stakeholders.
  • Maintain confidentiality of sensitive information and exercise discretion at all times.
  • Support HR, Marketing, and Operations teams with administrative and organizational tasks when required.

Qualifications:

  • Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
  • At least 3–5 years of experience as an Executive Assistant, preferably with exposure to events or project management.
  • Experience in a marketing agency or a dynamic, client-facing environment is a plus.
  • Strong organizational skills with the ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office and/or Google Workspace; familiarity with project management tools is an advantage.
  • Professional, proactive, and able to work independently with minimal supervision.
  • Willing to work on-site in Quezon City.

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