Executive Assistant

2 weeks ago

Quezon City, National Capital Region, Philippines Autokid Subic Trading Corporation Full time $70,000 - $120,000 per year
Job Summary

The Executive Assistant provides high-level administrative and executive support to senior management. The role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant ensures efficient management of schedules, communications, and coordination of executive-level tasks to support decision-making and business operations.


Key Responsibilities

  1. Administrative Support

  2. Manage executive's calendars, appointments, meetings, and travel arrangements.

  3. Prepare, edit, and manage correspondence, reports, presentations, and other documents.

  4. Handle confidential information with integrity and discretion.

  5. Communication & Coordination

  6. Serve as the primary point of contact between the executive and internal/external stakeholders.

  7. Screen and prioritize calls, emails, and requests for the executive's attention.

  8. Coordinate with department heads, staff, and business partners on behalf of the executive.

  9. Meeting & Event Management

  10. Organize and prepare materials for executive meetings, including agendas and minutes.

  11. Ensure timely follow-up on action items discussed in meetings.

  12. Assist in planning and coordination of company events, conferences, and special projects.

  13. Office & Project Support

  14. Monitor and manage office operations related to executive needs.

  15. Conduct research and prepare data/briefs for reports, proposals, and decision-making.

  16. Support executive in managing special projects and initiatives.

  17. Travel & Expense Management

  18. Arrange domestic and international travel, including flights, accommodations, and itineraries.

  19. Process reimbursements, expense reports, and budget tracking for the executive.

Qualifications
  • Bachelor's degree in Business Administration, Management, or related field.
  • Minimum of 2–3 years' experience as an Executive Assistant, Administrative Assistant, or similar role.
  • Strong written and verbal communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with productivity tools (e.g., Google Workspace, project management software) is an advantage.
  • Exceptional organizational and time-management skills.
  • Ability to multitask and prioritize under pressure.
  • High level of professionalism, discretion, and confidentiality.

Key Competencies
  • Organizational & Time Management Skills
  • Communication & Interpersonal Skills
  • Attention to Detail & Accuracy
  • Problem-Solving & Decision-Making
  • Confidentiality & Professional Ethics
  • Adaptability & Initiative

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