Admin Assistant

56 minutes ago

Quezon City, National Capital Region, Philippines Filinvest Group Full time ₱200,000 - ₱250,000 per year

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move-in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowners.

KEY ACCOUNTABILITY 1 - Handle Administrative Requirements

  • Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.
  • Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.
  • Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
  • File, safekeep and update all records of the Property Management Office. Including the following:
    o Update on Meralco transfer of account name.
    o Inventory of parking, 201 and masterlist.
  • Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.
  • Act as coordinator of the day-to-day operation of Admin Office and community events.
    Implementation of account disconnection to unit owners.
  • Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.
  • Coordinates with CWSI for water bill concerns.
  • Immediately inform/report any incidents related to tasks.

KEY ACCOUNTABILITY 2 Other task

  • If with RFID System: monitor and update RFID system and masterlist.
  • If the Project is under Filinvest Board: update turn-over online of Filinvest

QUALIFICATION:

  • Bachelor of Science Major in Management and other Business related course
  • 1 year in Customer Servicing

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