Admin Assistant

4 hours ago

Quezon City, National Capital Region, Philippines M2.0 Communications Inc. Full time ₱250,000 - ₱500,000 per year

Position Summary

The Admin Assistant will provide daily administrative support to the Admin Team, ensuring smooth operations across MMI, 7Gen, and other affiliated companies. This role focuses on assisting with documentation, logistics, office management, and coordination of admin-related tasks.

Key Responsibilities:

Daily Admin Support

  • Assist the Admin Team in handling day-to-day tasks and requests.
  • Attend meetings, prepare minutes, and monitor follow-ups.
  • Handle admin concerns and coordinate resolutions.
  • Assist in managing schedules, meetings, and travel arrangements for executives and for other directors or leads.

Office & Supplies Management

  • Monitor and update inventory of supplies across all companies.
  • Process office supply requests and ensure timely delivery.
  • Assist in fixed asset tagging and record maintenance.
  • Manage ID editing, printing, and distribution.

Logistics & Coordination

  • Coordinate logistics for meetings, events, and company activities.
  • Assist in booking business travels (flights, hotels, transportation).
  • Handle messenger tasks and dispatch coordination.
  • Provide support in IT Mancom meetings and coordination.

Finance & Documentation

  • Assist in preparing and processing RFPs for MMI/7Gen.
  • Support liquidation of expenses and maintain proper documentation.
  • Monitor and process billing concerns (e.g., Smart billings).
  • Maintain filing system for admin records and reports.

Employee Engagement & Events

  • Assist in planning and execution of employee engagement activities.
  • Support coordination of events and programs for MMI and 7Gen.

Minimum Qualifications: Qualifications:

  • Graduate of any business or office-related course.
  • At least 1 year of work experience in admin support (fresh grads with internship experience may apply).
  • Organized, detail-oriented, and able to multitask.
  • Proficient in MS Office/Google Workspace.
  • Good communication and coordination skills.
  • Flexible and reliable team player.

Reporting Line

  • Reports to: Admin Head
  • Coordinates with: Admin Team, HR, Finance, IT, and other departments.

M2.0 Communications specializes in business, technology and lifestyle communication, with emphasis on public relations, stakeholder management and digital communication. We focus on public relations, social media marketing and media analytics, and pride ourselves as experts in earned media communication. Starting with one employee in 2003, M2.0 now has a total of around 50 full-time staffers composed of a dozen manager/director level employees and more than 40 specialists. During this time, the company came to work with dozens of national and international brands including Intel, Dell, Carrier, Bank of the Philippine Islands. Currently, we work with brands including UNICEF, Philips, OPPO, Del Monte, Bayo and the Government of the Philippines. M2.0's differentiation lies in the robust support offered by its different service units, as well as its knowledge and experience in stakeholder management, technology and business PR. The agency also offers a unique media monitoring service that is currently one of the most responsive and comprehensive in the Philippines today.

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