Executive Assistant

4 weeks ago


Metro Manila Philippines van den Boom & Associates Full time

Executive Assistant van den Boom & Associates Hybrid | Metro ManilaFull Time van den Boom & Associates is a US-based services firm. We specialize in supporting life science companies primarily through part‑time accounting, finance, and operational support. We’re seeking an exceptionally organized and detail‑driven Executive Assistant to join our growing team Check out our website to learn more: ABOUT THE ROLE The Executive Assistant will provide high‑level administrative support to our Partners and leadership team. This role requires impeccable attention to detail, strong communication skills, and a proactive approach to anticipating needs. A key responsibility will be coordinating complex travel logistics and scheduling across time zones. The ideal candidate thrives in a fast‑paced, service‑oriented environment and has a passion for keeping people and processes running smoothly. WORK SCHEDULE: US PST hoursPOSITION TYPE: Full‑time, Night Shift (7:30 AM – 4:30 PM US PST)WORK ARRANGEMENT: Hybrid, 1 day a week in our BGC office YOUR MISSION Manage complex calendars, coordinate meetings, and handle scheduling for Partners and leadership team Book and manage all travel arrangements (flights, hotels, transportation) while maintaining accuracy and cost efficiency Support the preparation of reports, presentations, and correspondence Serve as a communication liaison—ensure messages, updates, and materials are relayed clearly and promptly Maintain confidentiality and professionalism when handling sensitive information Partner with Operations and People teams on administrative and project‑based initiatives as needed Candidates must demonstrate some business travel booking experience to effectively coordinate corporate travel arrangements. PREFERRED SUPERPOWERS Bachelor's degree in Business Administration, Management, or related field preferred Proven experience as an Executive Assistant or similar high‑level administrative role Exceptional organizational and time‑management skills — details are your superpower Outstanding written and verbal communication skills Ability to manage competing priorities calmly and efficiently Tech‑savvy and comfortable with tools like Microsoft Office and Asana Demonstrated discretion and professionalism with confidential information Proactive problem‑solver who anticipates needs before they arise Experience working across international teams and time zones a plus A minimum of 4+ years of Executive Assistant experience is required for this position. #J-18808-Ljbffr


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