Team Secretary

2 weeks ago

Taguig, National Capital Region, Philippines Private Advertiser Full time ₱900,000 - ₱1,200,000 per year

Job Summary

We're looking for a Team Secretary to join our Trade Marks and Brands Team. In this role, you will provide essential administrative and coordination support to ensure the smooth operation of trademark filings, brand protection efforts, and client communications. You'll work closely with legal professionals, managing documentation, schedules, and confidential records in a fast-paced, detail-oriented environment.

Key Responsibilities

  • Assist and support all lawyers and paralegals of Trade Marks and Brands Team
  • Assist and support the Accounts Team
  • Prepare correspondences, contracts and pleadings for filing in courts;
  • Screen incoming and make outgoing phone calls;
  • Schedule appointment for lawyers;
  • Make reimbursements  for lawyers;
  • Dispatch letters/certificates to clients;
  • File letters, memos, and other documents everyday;
  • Prepare all necessary papers, materials, case folders and other documents needed for hearing, meetings, conferences, etc.;
  • Update daily schedules, trials, due dates, conferences, of immediate bosses;
  • Maintain good and harmonious relationship with clients, co-employees and public to help ensure the good image of the company;
  • Arrange work schedule according to priorities;
  • Perform such other duties and functions as may be assigned from time to time;
  • Updating IPPO records enforcement and oppositions
  • Conducting searches
  • Prepare and send out report to the clients with regard to the filing made with the Intellectual Property Office;
  • Encode daily time records for work done by lawyers;
  • Send list of incoming documents received by the team

Qualifications

  • Proven administrative experience in a legal, intellectual property, or professional services environment
  • Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities efficiently
  • Excellent written and verbal communication skills, including professional email and document handling
  • Attention to detail and a high level of accuracy in managing confidential records and legal documentation
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with document management systems
  • Ability to work independently while supporting a collaborative team
  • Discretion and professionalism in handling sensitive information and client communications

What We Offer

  • Salary is negotiable based on candidate's experience
  • Performance-based bonus
  • Wellness benefit
  • Opportunities for trainings and professional growth
  • Hybrid work arrangement
  • Health insurance
  • Life insurance

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