Virtual Assistant – CRM, Data, and Prospecting Support

1 day ago

Work from Home, Philippines VA Desk Full time ₱360,000 - ₱420,000 per year

Location: Remote (Work from Home)

Schedule: Night Shift (aligned with North American business hours)

Salary Range: ₱30,000 – ₱35,000 PHP per month

Overview:

We are seeking a detail-oriented and tech-savvy Virtual Assistant to provide comprehensive support in prospecting research, CRM management, and data organization for a commercial real estate business. The ideal candidate is analytical, highly organized, and comfortable working with tools such as HubSpot, GoHighLevel, , CoStar, and LinkedIn Sales Navigator.

Key Responsibilities:
1. Prospecting Research & Data Enrichment
  • Conduct targeted research on potential commercial real estate prospects within specified regions (e.g., Ottawa and surrounding areas).
  • Verify and enrich prospect data using tools such as and CoStar.
  • Consolidate, organize, and validate existing prospect data from multiple sources, including legacy databases.
  • Build and maintain accurate, organized prospect lists in HubSpot.
2. CRM & Data Management
  • Clean, update, and maintain the client's CRM (HubSpot or GoHighLevel).
  • Import and manage verified data to ensure deduplication and accuracy.
  • Create structured pipelines, tagging systems, and segmentations for efficient tracking.
  • Integrate data from and LinkedIn Sales Navigator for complete records.
3. Call Task Preparation & Follow-Up Management
  • Prepare daily call tasks, call lists, and reminders within HubSpot, GoHighLevel, or
  • Track call outcomes, next steps, and follow-ups for continued engagement.
  • Provide weekly updates summarizing completed tasks and pending actions.
4. Reporting & Coordination
  • Generate regular summaries and reports on data quality, CRM updates, and pipeline progress.
  • Maintain professional communication with the client via Teams, Slack, or email.
  • Ensure data confidentiality and secure use of client-provided systems and credentials.
5. Administrative Support
  • Assist in other administrative or coordination-related tasks to ensure smooth day-to-day operations of the client's commercial real estate business.
Qualifications:
  • At least 2 years of experience as a Virtual Assistant, preferably in data research, CRM management, or real estate support.
  • Strong knowledge of HubSpot, GoHighLevel, , CoStar, and LinkedIn Sales Navigator.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills in English.
  • Reliable internet connection and ability to work night shift.
  • Proactive, analytical, and comfortable working independently with minimal supervision.

  • CRM Data and Reporting Analyst – Staffing Support

    2 weeks ago

    Work from Home, Philippines OVA Virtual Full time ₱780,000 per year

    We are looking for a CRM Data and Reporting Analyst – Staffing Support to manage, customize, and optimize our recruiting CRM platform. This role ensures data accuracy, supports recruiter productivity, and develops automations and reports to improve business insights. The ideal candidate is detail-oriented, technically savvy, and motivated to help...

  • CRM Specialist

    1 day ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 - ₱840,000 per year

    We are seeking a Recruitment Operations and CRM Specialist to support recruiters by managing our CRM platform, optimizing workflows, and delivering actionable insights. This role blends data management, reporting, and user support to ensure smooth recruiting operations.Must Have's2–4 years of CRM administration experienceFamiliarity with...

  • Freelance Virtual Assistants

    5 days ago

    Work from Home, Philippines Alegra Consultancy Ltd Co Full time ₱60,000 - ₱120,000 per year

    We're looking for a proactive and detail-oriented Virtual Assistant to support our business development efforts through lead generation and client prospecting. The ideal candidate is resourceful, organized, and able to identify potential clients who can benefit from our accounting and compliance solutions.Key Responsibilities:Research and identify potential...

  • CRM Administrator – Recruiting Systems

    1 day ago

    Work from Home, Philippines OVA Virtual Full time ₱420,000 - ₱780,000 per year

    We are looking for a CRM Administrator to manage, customize, and optimize our recruiting CRM platform. This role ensures data accuracy, supports recruiter productivity, and develops automations and reports to improve business insights. The ideal candidate is detail-oriented, technically savvy, and motivated to help recruiters and leadership succeed.Must...

  • CRM and Automation Specialist – Recruitment Operations

    1 day ago

    Work from Home, Philippines OVA Virtual Full time ₱600,000 - ₱780,000 per year

    We are hiring a CRM and Automation Specialist to enhance recruitment workflows, improve data quality, and integrate CRM with other platforms. This role combines system administration with automation building and user training.Must Have's2–4 years of CRM admin experienceFamiliarity with automation workflows and integrationsStrong communication and...

  • Virtual Assistant

    2 weeks ago

    Work from Home, Philippines Techosoft Solutions Full time ₱264,000 per year

    Position: Cold Caller / Virtual Assistant (Inbound & Outbound)Location: RemoteEngagement: Full-timeRole SummaryWe are seeking a results-driven and articulate Virtual Assistant with proven expertise in B2B Sales cold calling and B2B client engagement. The ideal candidate will manage both inbound and outbound communications, support lead generation efforts,...

  • Virtual Assistant – Customer Support

    1 day ago

    Work from Home, Philippines VA Desk Full time ₱420,000 per year

    Job Title: Virtual Assistant (Night Shift)Salary: ₱35,000 per monthSchedule: Night Shift | Full-TimeWork Setup: RemoteAbout the RoleWe are seeking a proactive and detail-oriented Virtual Assistant to support in managing customer communications, scheduling, administrative tasks, and invoicing. This position requires strong organizational skills,...

  • Virtual Assistant – B2B Sales

    2 weeks ago

    Work from Home, Philippines Techosoft Solutions Full time ₱264,000 per year

    Location: Remote (Philippines preferred)Employment Type: Full-time | Contract-based |About UsTechosoft is a fast-growing, cross-border technology and services company with operations in India, Australia, and the Philippines. We specialise in delivering innovative solutions across HR, branding, and digital transformation. As we expand our footprint in the...

  • General Virtual Assistant

    1 week ago

    Work from Home, Philippines VENTAS CALL CENTER Full time ₱360,000 - ₱480,000 per year

    Job OverviewWe are seeking a detail-oriented, reliable, and confident Administrative Virtual Assistant (Admin VA) to support a range of business operations. The ideal candidate will be a tech-savvy, organized, and proactive team member who can learn quickly, manage systems independently, and represent the business with professionalism, especially with older...

  • Accounting Virtual Assistant

    3 days ago

    Work from Home, Philippines Go Hire Virtual Full time ₱600,000 - ₱900,000 per year

    Job Summary:We are seeking a highly organized and creative professional to join our team as an Accounting Assistant who is not only skilled in finance but also confident in client-facing communication, specifically in collections and sales.Key Responsibilities:Collections: Actively follow up with clients regarding outstanding invoices; send reminders,...