Virtual Assistant with AP/HR Experience

Job title: Virtual Assistant

Type of employment: Full-time (Remote)

Budget: $4 - $6/hr

Shift Schedule: 9:00 AM – 6:00 PM CST

We are looking for a highly organized and detail-oriented Virtual Assistant to support a Minnesota-based law firm with administrative, accounting, and HR coordination tasks. This role will be central to maintaining smooth internal operations — from managing accounts payable to assisting with employee onboarding and benefits coordination.

The ideal candidate is reliable, proactive, and comfortable handling sensitive information in a confidential manner. You'll be working closely with the firm's owner and external partners, helping ensure that financial and HR processes run seamlessly and on time.

About the Employer:

A respected law firm based in Minnesota that provides a wide range of legal services to individuals and businesses. The firm values professionalism, open communication, and mutual respect, while maintaining a flexible and supportive work environment.

Company core values:

• Strong work ethic and accountability
• Professionalism and respectful collaboration
• Flexibility and trust in work style
• Openness to feedback and continuous improvement

Objectives of this role:

• Provide reliable administrative support to ensure smooth back-office operations.
• Maintain accurate and organized financial and HR records.
• Coordinate effectively with employees, vendors, and external partners to support day-to-day workflows.
• Uphold confidentiality and professionalism when handling sensitive information.

Responsibilities:

• Accounts Payable Management:
• Process vendor payments through the firm's online Bill Pay system.
• Manage check request forms, track due dates, and ensure timely payments.
• Coordinate with vendors for payment updates and reconciliation.
• HR Coordination:
• Assist with employee onboarding and compliance paperwork required by the State of Minnesota.
• Maintain and organize HR files within SharePoint.
• Communicate updates and reminders to employees regarding forms and documentation.
• Employee Benefits Coordination:
• Manage the yearly benefits renewal process, including distributing, tracking, and submitting employee forms to the insurance provider.
• Follow up with employees to ensure all forms are submitted accurately and on time.
• Liaise with the insurance agency for any necessary clarifications or updates.
• Payroll and PTO Coordination:
• Track and review employee PTO requests, ensuring alignment with the payroll schedule.
• Communicate approved requests to the payroll agency.
• General Administrative Support:
• Monitor and organize the firm's Outlook inbox.
• Coordinate with internal staff and external partners.
• Schedule meetings via Microsoft Teams or Zoom as needed.

Required skills and qualifications:

• Experience in Accounts Payable and HR coordination (required).
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office 365 (Outlook, Teams, SharePoint).
• Ability to work independently with minimal supervision.
• Reliable setup including dual monitors, stable internet connection, and a quiet, professional work environment.

Preferred skills and qualifications

• Prior experience in a law firm or professional services environment.
• Familiarity with QuickBooks and online banking Bill Pay systems.
• Experience handling U.S.-based HR or employee benefits processes.

TO APPLY

1. Kindly go to this link: https://www.careers-

2. Please note that only shortlisted candidates will be contacted.

3. Anyone who does not follow the instructions above and the ones indicated on the form will not be considered.

Job Type: Full-time

Pay: Php39, Php59,000.00 per month

Benefits:

• Work from home

Work Location: Remote