Senior Executive Assistant

2 days ago

Work from Home, Philippines Staffstream Full time
Senior Executive Assistant (AI-Driven) — Remote | AU Insurance & Construction Services

Are you an Executive Assistant who thrives on structure, autonomy, and smart technology? This is a rare opportunity to step into a future-focused EA role where AI, systems, and executive support intersect.

The Opportunity at a Glance

A fast-growing professional services business operating in the insurance, claims, and advisory sector is seeking a Senior Executive Assistant to support its Director while helping modernise how the business works.

This is not a traditional EA role. You'll combine high-level executive support with ownership of digital workflows, AI tools, and internal knowledge systems — with a clear pathway to becoming the organisation's internal AI champion.

How You'll Make an Impact

You'll act as a trusted right-hand to the Director while shaping smarter, more efficient ways of working across the business.

Your impact will include:

  • Managing the Director's inbox and priorities using collaborative inbox tools
  • Owning calendar management, scheduling, and focus-time protection
  • Coordinating meetings, logistics, and travel when required
  • Configuring and managing Claude AI projects, prompts, and workflows
  • Training team members on effective AI usage and best practices
  • Creating internal playbooks and documentation for AI-assisted workflows
  • Optimising and maintaining Notion workspaces, databases, and SOPs
  • Improving information architecture to ensure clarity and scalability
  • Actively researching and sharing new AI tools and productivity enhancements
  • Growing into the internal AI and workflow expert within 6–12 months
What We're Looking For – You're the Perfect Fit if You:
  • Are based in the Philippines and seeking a full-time remote role
  • Have 5+ years of experience as an Executive Assistant or in a senior administrative role

Senior Executive Assistant
- Have hands-on experience with Claude AI , including prompt creation, project setup, and productivity use cases
- Are confident building and maintaining Notion databases, templates, and workspaces
- Have experience using collaborative inbox tools
- Possess excellent written and verbal English communication skills
- Are highly organised, detail-oriented, and proactive
- Take initiative and anticipate executive and business needs
- Have a genuine curiosity about AI and emerging productivity tools

What Sets You Apart – You'll Shine Even Brighter With:
  • Experience documenting SOPs and internal knowledge bases
  • Exposure to professional services, insurance, or advisory businesses
  • Strong change-management or process-improvement mindset
  • Confidence training others on systems or tools
  • Passion for continuous improvement and operational excellence
Work Schedule & Employment Terms
  • Full-Time | Monday to Friday
  • Remote role for Philippine-based candidates only
  • Fully compliant PH employment — including taxes and government contributions

(Not freelance or project-based)

Perks & Benefits from Day 1
  • HMO with 1 free dependent
  • Life insurance
  • Paid leave credits
  • Government-mandated benefits including 13th month pay
  • Work-from-home equipment provided
How to Apply

Apply via the Staffstream Careers Page and include the following:

  • Updated CV
  • Short video recording (2–3 minutes) introducing yourself and demonstrating your communication style
  • Examples or explanations of how you've used AI tools or Notion in past roles (if available)
  • Additional assessment tasks may be requested during the process

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