Recruitment Admin Specialist

Empowering Recruitment, Elevating Healthcare

Build a fulfilling HR career with global impact while enjoying fixed weekends off, day shift stability, and time for the moments that matter most. This role gives you international exposure while building a meaningful career in recruitment and healthcare services.

Job Description

As a Recruitment Admin Specialist, you will oversee end-to-end recruitment administration, manage candidate documentation, and support training and development initiatives. You will play a vital role in ensuring compliance, maintaining effective communication, and delivering a seamless candidate experience.

Job Overview

Employment type: Full-time

Shift: Day Shift

Work setup: Onsite, Makati / Alabang

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Makati / Alabang (Conveniently accessible by PUVs, with nearby restaurants and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Minimum 3-5 years' experience of working in a responsive end-to-end recruitment service
• Well-developed administration skills
• Excellent communication skills, with confidence in speaking, reading, and writing in English
• An understanding of the values and culture of Home Instead
• Confident and self-motivated with the ability to build and maintain strong positive relationships with candidates and colleagues
• Experience in candidate screening and selection
• Strong interpersonal skills with the ability to build rapport quickly
• Good working knowledge of IT Systems, Microsoft Office, and Applicant Tracking Systems, with ability to learn new technologies
• Excellent organization and prioritization skills with the ability to work accurately under pressure
• Team-player who is self-motivated, results-driven, and resilient

Your Daily Tasks

Recruitment Support

• Manage all aspects of recruitment administration ensuring compliance with legislation, regulatory, and franchise standards
• Maintain effective communication with candidates and manage the end-to-end candidate process
• Monitor recruitment channels for new candidate enquiries
• Process all pre-employment checks and collate pre-employment documentation
• Send electronic contracts, welcome emails, and activate new employees in people planner and payroll systems
• Ensure job boards and recruitment sources are updated and optimised
• Communicate daily with managers via phone, email, and Teams
• Conduct telephone interviews and upload candidate profiles to ATS after initial screening
• Schedule face-to-face interviews, set up DBS checks, and monitor e-learning completions

Care Professional Development Support

• Allocate and monitor Care Professional online training
• Track expired tasks such as supervisions and appraisals in the people planner system
• Assist with scheduling training, support visits, and appraisals
• Send reminders for required or optional training and events

General Administrative Support

• Track expired documentation (e.g., MOT certificates) and follow up with Care Professionals
• Flag milestones such as birthdays and anniversaries for acknowledgement
• Manage the company 'info' inbox and forward or action emails as needed
• Provide incoming telephone support during peak periods
• Administer Care Professional folders in Microsoft 365, ensuring accurate and updated documentation
• Participate in daily and team meetings as required

About the Client

Our client is a trusted healthcare services provider in the UK, dedicated to delivering compassionate, quality care for communities nationwide. They specialize in supporting elderly care, home healthcare, and recruitment solutions with professionalism and innovation. With a people-first approach, they continue to create opportunities for global professionals to make a difference in healthcare.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra