Executive Assistant to US Sales Team

5 days ago

Work from Home, Philippines nightowl consulting Full time ₱900,000 - ₱1,200,000 per year
Description

*Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.

Key Responsibilities
  • Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
  • Phone Calls: Handle both inbound and outbound calls as needed
  • Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
  • Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
  • Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
  • Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
  • Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
  • Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
  • Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
  • Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.
Skills, Knowledge and Expertise
  • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
  • Exceptional organizational and multitasking abilities.
  • Proficient in all social media types
  • Strong attention to detail and a proactive approach to problem-solving.
  • Ability to handle many tasks in an ever-changing environment
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Knowledge of Shape CRM is a plus.
  • Proficiency in Canva for assistance with marketing flyers is a plus.
Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided
About NightOwl Consulting

  • URGENT: Executive Assistant

    2 weeks ago

    Work from Home, Philippines Workstaff360 Full time $104,000 - $130,878 per year

    DescriptionManage busy calendars across multiple time zones using Google CalendarSchedule and confirm internal/external meetings, interviews, and recurring syncsPrepare agendas and take notes as neededMonitor and organize Gmail inboxes for 4–6 executivesFlag high-priority emails and draft responses when neededTrack follow-ups and maintain inbox...

  • Executive Assistant

    5 days ago

    Work from Home, Philippines NextPoint IO Full time ₱600,000 - ₱1,200,000 per year

    We are seeking a proactive, detail-oriented Executive Assistant & Content Coordinator to support a fast-paced, growing business. The ideal candidate will thrive in a dynamic environment, demonstrating strong organizational skills, an ability to manage multiple priorities, and an empathetic communication style. This role will involve managing key...

  • Executive Assistant

    1 week ago

    Work from Home, Philippines Doxa7 Solutions, Inc. Full time $104,000 - $130,878 per year

    ROLE SUMMARYOur client, a fast-paced technology company, is seeking a proactive and highly organized Executive Assistant to support their CEO. If you thrive in a remote work environment, have exceptional communication skills, and are tech-savvy, we want to hear from youWORK SCHEDULE: 8:00 AM – 5:00 PM Mountain Daylight Time (10:00 PM – 7:00 AM Philippine...

  • Executive Assistant IV

    2 weeks ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱45,000 - ₱55,000 per year

    Executive Assistant IVKey ResponsibilitiesCRM & Client Support: Manage FollowUpBoss CRM for follow-ups, buyer/seller communication, transaction coordination, and sales/deal tracking. Generate weekly/monthly reports.Tech Platform Management: Optimize team tools (FollowUpBoss, RealScout, Fellow, Ylopo) and create CMAs via Cloud CMA.Listing & Marketing Support:...

  • Executive Assistant

    2 weeks ago

    Work from Home, Philippines Dalal & Mehta Law Firm Full time $70,000 - $120,000 per year

    Position OverviewJob Title: Executive AssistantLocation: RemoteSchedule: 8:30 AM – 5:30 PM Eastern timePosition Type: Full-Time; Salaried Equipment: You must provide your own computer, headset, and high-speed internet. Welcome to Dalal & Mehta LawWe're a fast-growing, fully remote Immigration Law Firm based in New Jersey, serving South Asian families and...

  • URGENT: Executive Assistant to Founder

    2 weeks ago

    Work from Home, Philippines Workstaff360 Full time $104,000 - $130,878 per year

    DescriptionManage a complex calendar across multiple time zones.Schedule and coordinate high-level meetings, ensuring accurate details and timely communication.Anticipate conflicts and proactively resolve scheduling issues.Monitor and manage the Founder's inbox, draft and review professional responses, and prioritize messages for action.Ensure accuracy,...

  • Administrative/Executive Assistant

    2 weeks ago

    Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱35,000 - ₱500,000 per year

    Position Title: Administrative/Executive AssistantSchedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH TimeHoliday to follow: NSW, AU HolidaysWorkdays: Mon - FriWork Set-up: Work From Home or office.Work Details: Full-timeAbout the RoleOur client, is seeking an experienced Administrative/Executive Assistant to support a...

  • executive assistant

    1 week ago

    Work from Home, Philippines VIZSERVE PRIVATE LIMITED Full time $104,000 - $130,878 per year

    EXECUTIVE ASSISTANTDuties and ResponsibilitiesManage executive calendars, appointments, and meetings across multiple time zones.Prepare reports, presentations, and correspondence on behalf of executives.Handle email and communication management, prioritizing urgent matters.Assist in project coordination, tracking deliverables, and following up on...

  • Executive Assistant

    23 hours ago

    Work from Home, Philippines Randall J. Borden, Attorney at Law Full time ₱1,440,000 - ₱2,880,000 per year

    Executive Assistant to Law Firm Owner in the United States (Independent Contractor, Remote)Are you a highly organized, tech-savvy Executive Assistant who thrives in a fast-paced environment and takes pride in supporting a mission-driven leader? Our growing U.S. family law firm is looking for a strategic right hand to work closely with the firm's owner and...

  • Executive Assistant

    5 days ago

    Work from Home, Philippines Quality Homecare Full time ₱600,000 - ₱750,000 per year

    About the RoleWe are looking for a highly resourceful, detail-oriented, and proactive Executive Operations Assistant to serve as the right hand to our executive team. This role goes beyond typical executive assistant duties—you will also help build and run operations, create processes, learn new tools/industries, and take initiative in solving problems....