Executive Assistant

3 days ago

General Santos, Soccsksargen, Philippines Virtual Champs Global Inc. Full time ₱360,000 per year

The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative and operational support, ensuring the smooth execution of day-to-day activities. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate the needs of the COO in a fast-paced, dynamic environment.

Key Responsibilities:

  • Administrative Support: Manage the COO's calendar, schedule meetings, handle travel arrangements, and coordinate logistics for internal and external engagements.
  • Communication Management: Draft, review, and manage correspondence, reports, and presentations on behalf of the COO.
  • Meeting Coordination: Prepare agendas, take detailed minutes, and ensure timely follow-ups on action items from meetings.
  • Project Assistance: Support the COO in monitoring key initiatives, tracking deliverables, and ensuring deadlines are met across departments.
  • Information Management: Maintain and organize confidential files, documents, and databases.
  • Stakeholder Liaison: Serve as the primary point of contact between the COO and internal/external stakeholders, ensuring clear and timely communication.
  • Operational Support: Assist in process improvement, team coordination, and data management to enhance operational efficiency.
  • Reporting: Compile data, prepare summaries, and create reports to support business decisions.
  • Confidentiality: Handle sensitive company and personnel information with discretion and professionalism.

Qualifications:

  • Bachelor's degree in Business Administration, Management, Psychology, or a related field.
  • At least 3–5 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
  • Excellent written and verbal communication skills (English proficiency required).
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion, or ).
  • Proven ability to work independently, exercise sound judgment, and maintain confidentiality.
  • Flexible and adaptable to changing priorities and schedules.

Preferred Qualifications:

  • Experience working with international executives or in a remote setup.
  • Knowledge of business operations, HR, or project coordination is an advantage.
  • Strong interpersonal skills and a proactive, problem-solving mindset.

Job Type: Full-time

Pay: Php30,000.00 per month

Benefits:

  • Health insurance

Work Location: In person

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