Estimator / Administrative Virtual Assistant

2 weeks ago

General Santos, Philippines TEAM VIRGIL LIMITED Full time

We’re hiring a detail-oriented Estimator / Administrative VA to support our client — a painting specialist company known for delivering high-quality interior and exterior painting services across residential and commercial projects. You’ll be responsible for combining estimating accuracy with administrative efficiency, ensuring every project runs smoothly from quotation to completion. Key Responsibilities 1. Estimating and Quotation Support Prepare detailed cost estimates and quotations, including labor, materials, and subcontractor costs. Review project requirements to ensure accuracy and alignment with forecasted margins. Source and compare supplier and subcontractor pricing for trades, equipment, and materials. Ensure all estimates are completed accurately and on time, with supporting documentation. 2. CRM and Project Coordination Manage project and client data using Tradify or similar CRM/job management systems. Update job records, quotes, and progress notes to ensure real-time accuracy. Assist in compiling detailed job files and liaising with operations teams. 3. Administrative & Executive Assistance Manage email correspondence and respond to client or supplier inquiries promptly. Maintain and organize calendars, meetings, and follow-ups for the management team. Prepare reports, spreadsheets, and other documentation as required. General administrative duties to support the Directors. 4. Customer Service Handle client communications professionally through email and virtual meetings. Coordinate with suppliers and clients to ensure smooth workflow and timely project updates. Represent the company in a professional and customer‑focused manner. Qualifications and Experience Knowledge & Experience At least 3 years of experience in estimating, administrative support, or similar roles (preferably in construction, trades, or service industries). Experience using Tradify, Simpro, or similar job management software is highly desirable. Experience using Groundplan or similar estimating software is highly desirable. Background in cost estimation, pricing, or procurement is an advantage. Strong familiarity with CRM tools and Microsoft Office Suite (Excel, Outlook, Word). Skills & Abilities Excellent organizational and multitasking skills. High attention to detail and accuracy in numbers. Strong written and verbal English communication skills. Ability to work independently with minimal supervision. Proactive, resourceful, and committed to meeting deadlines. System Requirements Laptop or desktop with at least an Intel i5 processor (or equivalent). Stable internet connection (25 Mbps or higher). Working headset and webcam for virtual meetings. Quiet, dedicated home workspace. Why Join Us Competitive pay based on experience Long‑term career growth opportunities Permanent work‑from‑home setup Ready to apply? If you have strong estimating and administrative skills, and you’re eager to support a fast‑paced, growing team — we’ll love to hear from you Your application will include the following questions: What’s your expected monthly basic salary? Which of the following types of qualifications do you have? How would you rate your English language skills? How many years of project management experience do you have? Which of the following Customer Relationship Management (CRM) systems do you have experience using? How many years’ experience do you have as an Estimator? How many years’ experience do you have as an Office Administration and Customer Service Officer? #J-18808-Ljbffr

  • Administrative Specialist

    3 weeks ago

    General Santos, Philippines Virtual Rockstar Careers Full time

    Overview Virtual Rockstar is hiring a full-time Administrative Specialist – Virtual Assistant for a high-end mental health and integrative psychiatry practice based in New York. This is a concierge-style, cash-based practice serving high-profile clients and integrating medicine, nutrition, and genomics. This is a remote position. Responsibilities Client...

  • Social Media

    3 weeks ago

    General Santos, Philippines Virtual Rockstar Careers Full time

    Overview Virtual Rockstar is hiring a full-time Social Media & Marketing Specialist on behalf of our client — a leading California-based medical practice dedicated to helping patients heal from the inside out through functional and precision medicine. This remote position involves creating, scheduling, and managing digital content across multiple platforms...

  • Marketing Virtual Assistant

    3 weeks ago

    General Santos, Philippines Hunt St Full time

    Looking for Filipino (Philippines-based) candidatesJob Role: Virtual AssistantWork Schedule: 40hrs / weekSalary Budget: 1,200 - 1,500 AUD / MonthContract Type: Independent ContractorWork Set-up: RemoteWho We Are:At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically...

  • Virtual Research Assistant

    4 weeks ago

    General Santos, Philippines Assist World Full time

    Virtual Research Assistant (Medical Research) Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Assist World About the Role A medical research group is seeking a detail-oriented Virtual Assistant with a background in medical or scientific research to support ongoing projects. The role involves screening large...

  • Executive Assistant

    1 week ago

    General Santos, Soccsksargen, Philippines Virtual Champs Global Inc. Full time ₱360,000 per year

    The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative and operational support, ensuring the smooth execution of day-to-day activities. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate the needs of the COO in a fast-paced, dynamic environment.Key...

  • Administrative Assistant

    1 week ago

    General Santos, Soccsksargen, Philippines Wireless Link Technologies, Inc. - GenSan Full time ₱155,400 - ₱163,200 per year

    General Description:Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient admin operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Facilitate and disseminate a variety of business correspondence. Moreover, their...

  • Administrative Assistant

    1 week ago

    General Santos, Soccsksargen, Philippines Viajero Motorsales Inc. Full time ₱144,000 - ₱600,000 per year

    QUALIFICATIONS:Graduate in BS Office Administration or any related Business course.at least 1 year experience in office or clerical works.knowledgeable in MS Officegood oral and written communication skillswith background in accounting is a plusJob Type: Full-timeBenefits:Paid trainingWork Location: In person

  • Administrative Specialist/Assistant

    3 weeks ago

    General Santos, Philippines A.L.M DOCUMENT PROCESSING SERVICES Full time

    Responsibilities Perform a variety of administrative tasks, including managing schedules, preparing reports, and maintaining records. Coordinate office operations by handling correspondence, organizing meetings, and supporting team projects. Monitor office supplies and budgets, ensuring smooth workflow and adherence to company policies. Qualifications Proven...

  • Finance Administrative Assistant

    2 days ago

    General Santos P, Philippines KCC Property Holdings Inc. Full time ₱80,000 - ₱120,000 per year

    We are seeking a detail-oriented and proactive Administrative Assistant to support the successful execution of our Finance Data Project. This role will provide critical administrative and coordination support to the Finance Data Analyst and the wider project team. Responsibilities include data sourcing coordination, stakeholder communication, meeting...

  • Assistant Property Manager

    2 weeks ago

    General Santos, Philippines Wingman Group Full time

    Property Management Assistant We are looking for a Property Management Assistant with a strong background in Australian or New Zealand real estate and hands‑on experience using Cirrus8. This role is ideal for someone who’s detail-oriented, tech‑savvy, and proactive in delivering administrative and operational support to a property management team....