Senior Executive Assistant

4 weeks ago

General Santos, Philippines OptiNizers Full time

Join to apply for the Senior Executive Assistant role at OptiNizers . A proactive, reliable, and detail-oriented Executive Assistant to support executives in managing day‑to‑day operations and business coordination. This role requires someone who can stay several steps ahead — oversee scheduling, email management, coordination with vendors and clients, and task tracking — serving as the key partner who helps the executive stay focused, informed, and on schedule. The ideal candidate is organized, persistent, and able to anticipate needs while maintaining a strong sense of accountability. Key Responsibilities Manage the executive’s calendar, appointments, and daily schedule , ensuring all commitments are organized and up to date. Handle email correspondence , prioritizing urgent matters and maintaining a clear inbox. Follow up on outstanding tasks and communications to keep operations running efficiently. Provide regular reminders and updates to the executive on key priorities, deadlines, and pending actions. Prepare meeting notes, reports, and simple documentation when needed. Track ongoing company orders, deliveries, and operational activities to ensure timely completion. Use Asana (Preferred) or similar CRM/project management tools to monitor task progress and follow-ups. Coordinate with clients, vendors, and internal team members to maintain clear communication. Maintain organized digital records of estimates, proposals, and client files. Support the preparation of presentations or simple reports as needed. Ensure all operational documentation is accurate and up to date. Qualifications Proven experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator . Excellent communication and follow‑up skills with a persistent yet professional approach . Strong organizational skills and attention to detail. Proficiency in Google Workspace (Docs, Sheets, Gmail); familiarity with Asana or CRM systems preferred. Ability to multitask, anticipate needs, and handle sensitive information with discretion. Dependable, proactive, and highly reliable under minimal supervision. Remote, part‑time role with flexibility in daily hours. Must be available between 8:30AM and 5:00PM PST for coordination and communication, upon pre‑scheduled meeting. Direct collaboration with the company owner in a fast‑paced and professional environment. This role is ideal for a proactive and organized Executive Assistant who takes ownership of responsibilities, ensures consistency in follow‑through, and keeps operations running smoothly. Employment Type Contract Seniority Level Mid‑Senior level Referrals increase your chances of interviewing at OptiNizers by 2x. Get notified about new Executive Assistant jobs in Philippines. #J-18808-Ljbffr

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