Senior Executive Assistant
4 days ago
Join to apply for the Senior Executive Assistant role at OptiNizers . A proactive, reliable, and detail-oriented Executive Assistant to support executives in managing day‑to‑day operations and business coordination. This role requires someone who can stay several steps ahead — oversee scheduling, email management, coordination with vendors and clients, and task tracking — serving as the key partner who helps the executive stay focused, informed, and on schedule. The ideal candidate is organized, persistent, and able to anticipate needs while maintaining a strong sense of accountability. Key Responsibilities Manage the executive’s calendar, appointments, and daily schedule , ensuring all commitments are organized and up to date. Handle email correspondence , prioritizing urgent matters and maintaining a clear inbox. Follow up on outstanding tasks and communications to keep operations running efficiently. Provide regular reminders and updates to the executive on key priorities, deadlines, and pending actions. Prepare meeting notes, reports, and simple documentation when needed. Track ongoing company orders, deliveries, and operational activities to ensure timely completion. Use Asana (Preferred) or similar CRM/project management tools to monitor task progress and follow-ups. Coordinate with clients, vendors, and internal team members to maintain clear communication. Maintain organized digital records of estimates, proposals, and client files. Support the preparation of presentations or simple reports as needed. Ensure all operational documentation is accurate and up to date. Qualifications Proven experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator . Excellent communication and follow‑up skills with a persistent yet professional approach . Strong organizational skills and attention to detail. Proficiency in Google Workspace (Docs, Sheets, Gmail); familiarity with Asana or CRM systems preferred. Ability to multitask, anticipate needs, and handle sensitive information with discretion. Dependable, proactive, and highly reliable under minimal supervision. Remote, part‑time role with flexibility in daily hours. Must be available between 8:30AM and 5:00PM PST for coordination and communication, upon pre‑scheduled meeting. Direct collaboration with the company owner in a fast‑paced and professional environment. This role is ideal for a proactive and organized Executive Assistant who takes ownership of responsibilities, ensures consistency in follow‑through, and keeps operations running smoothly. Employment Type Contract Seniority Level Mid‑Senior level Referrals increase your chances of interviewing at OptiNizers by 2x. Get notified about new Executive Assistant jobs in Philippines. #J-18808-Ljbffr
-
Executive Assistant
4 days ago
General Santos, Philippines InsideOut Full timeJoin to apply for the Executive Assistant role at InsideOut The client is a state-certified real estate school in New York, specializing in licensing individuals to become real estate agents or brokers. We have pioneered an innovative program that allows high school 12th graders to graduate as licensed real estate agents and are now expanding to launch...
-
Executive Assistant
4 weeks ago
General Santos, Philippines TalentPop App Full timeOverview Be the strategic partner who empowers leaders to achieve more. At TalentPop, we help e-commerce brands build world-class teams. We connect top-tier talent with ambitious companies and are seeking a highly skilled Executive Assistant to join our team. In this pivotal role, you won't just handle tasks—you'll be the force that drives leaders forward....
-
Executive Assistant
4 days ago
General Santos, Philippines halkin global Full timeExecutive Assistant to the Sales Director Full-time | Remote(Offshore) | 8am-5pm AEST Business Hours About Company X Company X isa fast-growing leader in B2B design and manufacturing, known for premium products and reliable client execution—from initial showroom tours to final, complex fit-outs. Our Sales team, led by the Director, is the engine of our...
-
Executive Assistant
3 weeks ago
General Santos, Philippines Medium Full timeExecutive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams and place their operations on autopilot. And we’re looking for an Executive Assistant to start immediately! Duties and Responsibilities...
-
Executive Assistant with Asana Proficiency
3 weeks ago
General Santos, Philippines Medium Full timePlease whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...
-
Senior Operations Executive
4 days ago
General Santos, Philippines Branding Science Group Full timeSenior Operations Executive (healthcare market research) Remote based. Hours: 3pm to 12am PST. About Us: At Branding Science Research, we're pioneers in the fusion of behavioural, marketing, and data sciences. Our global insights-driven approach empowers pharmaceutical brands, portfolios, and early-stage assets with strategies that set industry standards....
-
General Santos, Philippines Medium Full timePlease whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...
-
Executive Assistant
3 weeks ago
General Santos, Philippines ConnectOS Full timeSchedule: Monday - Friday (6:00 AM - 3:00 PM PHT) What are we looking for? We’re on the lookout for a highly organized, proactive, and detail-oriented Executive Assistant with solid years of experience. In this role, you'll play a key part in supporting senior leaders and ensuring that day-to-day operations run smoothly. This is more than just an...
-
Zscaler Administrator
4 days ago
General Santos, Philippines Executive Operations, LLC Full timeExecutive Operations is seeking a Zscaler Administrator to manage, monitor, and optimize secure internet and cloud access through Zscaler Internet Access (ZIA) and Zscaler Private Access (ZPA) platforms. This position requires strong expertise in Zscaler configuration, identity integrations (Azure AD, Okta), and network troubleshooting. This is a fully...
-
Business Development Executive
4 weeks ago
General Santos, Philippines Outsourced Full timeBusiness Development Executive Outsourced – Quezon City, National Capital Region, Philippines This full‑time, remote position reports to the client and involves generating leads, conducting cold calls, setting appointments, and closing deals to place vending machines across the southwest of England. Key Responsibilities Generate and qualify leads...
