Document and Records Management Specialist

5 hours ago

Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1,500,000 - ₱3,000,000 per year

We're looking for a Document Management Specialist to design, manage, and enhance how the Executive Office handles documents throughout their entire lifecycle. This role ensures that all document systems are efficient, compliant, and user-friendly.

Key Responsibilities:

  • Design, implement, and maintain document management systems (DMS).
  • Ensure all document processes comply with organizational and regulatory standards.
  • Oversee document workflows from creation and approval to storage and archiving.
  • Collaborate with IT and compliance teams to improve document handling.
  • Train and support staff on DMS tools and procedures.

Skills and Qualifications:

  • Experience with document management software (e.g., SharePoint, OpenText).
  • Knowledge of data governance and compliance standards (e.g., ISO).
  • Ability to create and improve process flows for document management.
  • Strong knowledge of Visa requirements and other related documents.
  • Excellent organizational and communication abilities.
  • Proven ability to handle confidential files with discretion and integrity.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • At least 2 years of related experience.
  • Must be able to work onsite in Alabang, Muntinlupa.
  • Excellent verbal communication skills for effective coordination.

IMPT. NOTE: As this website allows us to collect your information through your resumes, please read our Privacy Notice before proceeding:

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Paid training
  • Promotion to permanent employee

Ability to commute/relocate:

  • Muntinlupa: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Document Management Specialist: 2 years (Required)
  • ISO Standards: 1 year (Preferred)
  • Visa processing: 1 year (Preferred)

Work Location: In person

  • Document Management Specialist

    3 hours ago

    Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1 - ₱2 per year

    We're looking for a Document Management Specialist to design, manage, and enhance how the Executive Office handles documents throughout their entire lifecycle. This role ensures that all document systems are efficient, compliant, and user-friendly.Key Responsibilities:Design, implement, and maintain document management systems (DMS).Ensure all document...

  • Compliance and Documentation Specialist

    1 week ago

    Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱300,000 - ₱450,000 per year

    A meticulous and organized professional responsible for ensuring the company's adherence to legal, regulatory, and internal compliance standards. This role manages documentation, reviews contracts and reimbursements, handles visa and government compliance processes, and supports international operations.Key Responsibilities:Document Management: Maintain...

  • Records Associate

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines b6e1c798-5b6b-4e86-a56d-a0fe47f82ad4 Full time ₱250,000 - ₱500,000 per year

    The Records Officer ensures that accounting records are properly accounted and filed and there is enough storage for them. Acts as a document custodian in-charge of the proper safe keeping of documents and make certain compliance to the defined minimum retention policies and to ensure availability during internal and external audits.Key Responsibilities•...

  • Documentation Specialist

    3 hours ago

    Ayala Alabang, National Capital Region, Philippines Center for Global Best Practices Full time ₱20,000 - ₱23,000 per year

    If you want to achieve significance and a meaningful work experience in a professional work environment, then YOU ARE THE PERSON FOR WE ARE LOOKING FORRole Description:Develop, format and maintain accurate documentation for training programs, consulting engagements and compliance-related projectsEnsure all materials adhere to internal standards, brand...

  • Sales & Service Operations Specialist

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines Management and Executive Network, Inc. Full time ₱720,000 - ₱780,000 per year

    1. Sales OperationEnsure data entry accuracy while performing sales order processing in CRM.Preparation of sales contract documents.Maintain shared folder to record all sales related documents.Coordinate with logistics on deliveries to ensure delivery deadlines can be met.Coordinate task with sales team to ensure smooth operations for pre-installation...

  • cash management specialist

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines Capacita Human Resource Management Consultancy Full time ₱300,000 - ₱600,000 per year

    Who We AreWe are Capacita Consultants, a premier and emerging talent search firm. We specialize in connecting top-tier talent with some of the biggest brands across a wide range of industries. From the tech startup, manufacturing, retail, business process outsourcing and new media spaces (and more), we have established meaningful relationships and have...

  • Document Controller

    4 hours ago

    Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1 - ₱2 per year

    We're looking for a Document Management Specialist to design, manage, and enhance how the Executive Office handles documents throughout their entire lifecycle. This role ensures that all document systems are efficient, compliant, and user-friendly.Key Responsibilities:Design, implement, and maintain document management systems (DMS).Ensure all document...

  • Document Controller

    5 hours ago

    Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time ₱1,500,000 - ₱3,000,000 per year

    We're looking for a Document Management Specialist to design, manage, and enhance how the Executive Office handles documents throughout their entire lifecycle. This role ensures that all document systems are efficient, compliant, and user-friendly.Key Responsibilities:Design, implement, and maintain document management systems (DMS).Ensure all document...

  • Expeditor (Records Retrieval)

    4 hours ago

    Ayala Alabang, National Capital Region, Philippines NWL Knowledge Services Opc Full time ₱150,000 - ₱250,000 per year

    The Expeditor is responsible for coordinating the retrieval of records in response to subpoenas or authorizations. Core responsibilities include:Making outbound calls to facilities to follow up on record requestsLogging all communications and updating order statuses in our internal system (Wincopy)Sending fax and email requests to obtain updates or...

  • Record To Report Specialist

    2 weeks ago

    Ayala Alabang, National Capital Region, Philippines SGS Full time ₱1,500,000 - ₱3,000,000 per year

    Company DescriptionWe are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.Job DescriptionPRIMARY RESPONSIBILITIESThe...