HR & Admin Officer (Php 40K- 45K)

2 weeks ago

Makati City, National Capital Region, Philippines SmoothMoves Incorporation Full time ₱2,000,000 - ₱3,000,000 per year

RESPONSIBILITIES:

  1. Expatriate, Visa & Immigration Management


• Lead and manage all visa, work permit, and immigration processes for expatriates.


• Coordinate closely with our relocation agency, challenge delays, and ensure all required documents are submitted promptly.


• Ensure full compliance with local immigration regulations for all expatriates.


• Act as the primary point of contact with immigration-related stakeholders and support expatriates throughout the process.


• Maintain a clear overview of upcoming arrivals and proactively prepare all necessary documentation.

  1. Recruitment & Workforce Planning


• Support recruitment activities for ongoing and future projects.


• Assist with job postings, candidate screening, interview coordination, and onboarding preparation.


• Contribute to forecasting and planning manpower needs for Menard's future development in the Philippines.

  1. Workforce & Site Personnel Monitoring


• Maintain an updated global overview of all personnel deployed on each project site.


• Coordinate with HSE teams to ensure accurate records and visibility of staffing levels.

  1. Regulatory Compliance Tracking


• Monitor regulatory requirements such as medical check-ups and mandatory employment documents.


• Ensure timely renewals and maintain proper documentation for audits or inspections.

  1. Travel & Accommodation Arrangements


• Manage flight and hotel bookings for staff as needed.


• Ensure timely, efficient, and cost-effective travel arrangements.

  1. Onboarding Coordination


• Oversee the onboarding process for all newcomers.


• Ensure that new employees receive the required equipment, briefings, and documentation.

  1. General HR & Administrative Support


• Provide administrative assistance on various tasks.


• Support day-to-day HR operations to facilitate smooth internal processes.

QUALIFICATIONS:


• Bachelor's degree in Human Resources, Business Administration, or related field.


• 4–6 years of experience in HR and/or administration, preferably in an international or project-based environment.


• Strong expertise in expatriate management, visa processes, and immigration compliance in the Philippines.


• Excellent coordination, communication, and follow-up skills.


• Ability to work independently, manage priorities, and challenge external partners when necessary.


• Strong attention to detail, confidentiality, and professionalism.


• Excellent English level


• Ability to work in a not-yet-fully-structured environment

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