Executive Assistant

2 days ago


Mandaluyong, Philippines Filinvest Group Full time

The Executive Assistant provides high-level administrative support to senior executives or management by handling a wide range of executive-level tasks and responsibilities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES: Calendar & Schedule Management Organizes and maintains the executives calendar.Schedules meetings, appointments, and conferences.Sends reminders and manages conflicts or reschedules. Meeting Coordination & Support Prepares agendas and materials for meetings.Takes minutes and distributes them to relevant parties.Follows up on action items and deadlines. Travel & Itinerary Management Arranges domestic and international travel, including flights, accommodations, transportation, and visas.Prepares detailed travel itineraries.Manages expense reports and travel reimbursements. Documentation & Records Management Prepares and organizes reports, presentations, and files. Maintains confidential records and ensures document accuracy.Manages both physical and digital filing systems Office & Administrative Support Orders supplies and manages office needs. Coordinates with other departments for smooth operations.Supports special projects and events. Decision-Making Support Gathers and synthesizes information to aid executive decisions.Prepares briefings and summaries for quick reference.May be entrusted with confidential or sensitive matters. Task & Project Coordination Tracks deadlines, project milestones, and deliverables.Helps coordinate teams or resources for executive initiatives. Ensures tasks are completed on time and according to priorities. Ad-hoc Activities Other tasks that may be assigned from time-to-time


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