Senior Executive Assistant
2 weeks ago
Full-time | Permanent | Work-from-home We are seeking a highly experienced and detail-oriented Senior Executive Assistant to provide comprehensive executive support to our leadership team. This is a senior remote position ideal for someone who thrives in a fast-paced, entrepreneurial environment and can proactively manage competing priorities with discretion and professionalism. You will act as the right hand to the Managing Director and leadership team — ensuring smooth daily operations, efficient communication, and seamless coordination across business activities. The ideal candidate has supported C-level executives or business owners before, is exceptionally organised, and understands how to manage a fast-moving calendar and inbox with minimal supervision. Responsibilities Manage and prioritise the executive’s email inbox, drafting, replying, and flagging key communications. Maintain complex calendars across multiple time zones, including scheduling meetings, calls, and travel. Anticipate needs and proactively manage time, appointments, and follow-ups. Prepare briefing notes, meeting agendas, and action summaries. Handle confidential and sensitive information with discretion. Act as the main point of contact between the executive and internal/external stakeholders. Draft, proofread, and send correspondence, reports, and presentations. Coordinate internal communications, reminders, and follow-ups with team members. Assist with document management, filing, tracking, and maintaining version control. Oversee task lists and ensure project deadlines are tracked and met. Coordinate with finance and HR on expense reports, reimbursements, and onboarding/offboarding. Support recruitment coordination, client meeting preparation, and data entry into CRMs or tracking systems. Manage online tools and platforms (Google Workspace, Slack, ClickUp, Notion, HubSpot, etc.). Organise travel itineraries, visas, and accommodation for the executive and team. Plan and manage online and in-person meetings, workshops, and company events. Requirements Minimum 5+ years of experience as an Executive Assistant supporting senior management, founders, or C-level executives. Excellent written and spoken English. Strong organisational, prioritisation, and problem-solving skills. Proficient with Google Workspace, Microsoft 365, Zoom, Slack, and other productivity tools. High emotional intelligence and professionalism when handling sensitive matters. Ability to work independently and maintain confidentiality. Strong attention to detail and ability to anticipate needs before they arise. Experience supporting clients or teams based in New Zealand or Australia is a plus. Why Join Us 100% remote – work from anywhere in the Philippines Opportunity to support a dynamic founder and growing international business Competitive compensation based on experience Supportive, performance-driven, and collaborative culture Long-term role with growth opportunities If you’re a senior-level professional who thrives on structure, precision, and supporting leaders to achieve more, we’d love to hear from you. Apply now with your updated resume and a short cover letter outlining your experience supporting executives remotely. #J-18808-Ljbffr
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Executive Assistant
1 week ago
Mandaluyong, Philippines Sta. Clara International Corporation Full timeResponsibilities Manage and maintain executive schedules, including scheduling meetings, appointments, and travel arrangements. Prepare reports, memos, invoices, letters, and other documents. Coordinate and communicate with internal and external stakeholders on behalf of the executive. Attend meetings, take detailed notes/minutes, and follow up on action...
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Executive Assistant
4 weeks ago
Mandaluyong, Philippines Sunnies Inc. Full timeSunnies Inc. is seeking an Executive Assistant & Family Office Manager to provide full support to a Senior Executive. The successful candidate will balance business responsibilities with personal and family needs, requiring strong organization, discretion, and flexibility to manage both office tasks and household matters. Responsibilities Serve as the main...
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Executive Assistant
3 weeks ago
Mandaluyong, Philippines Filinvest Group Full timeThe Executive Assistant provides high-level administrative support to senior executives or management by handling a wide range of executive-level tasks and responsibilities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:...
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Executive Assistant
2 weeks ago
Mandaluyong, Philippines Filinvest Group Full timeThe Executive Assistant provides high-level administrative support to senior executives or management by handling a wide range of executive-level tasks and responsibilities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:...
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Executive Assistant
1 week ago
Mandaluyong City, National Capital Region, Philippines Sunnies Inc. Full time ₱1,200,000 - ₱2,400,000 per yearAT A GLANCEWe are looking for anExecutive Assistant & Family Office Managerwho will provide full support to a Senior Executive—balancing business responsibilities with personal and family needs. This role calls for strong organization, discretion, and flexibility to manage both office tasks and household matters.YOUR OVERALL MISSION & DAY-TO-DAYExecutive...
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Sunnies HQ | Executive Assistant
2 weeks ago
Mandaluyong, Philippines Sunnies Inc. Full timeWe are looking for an Executive Assistant & Family Office Manager who will provide full support to a Senior Executive—balancing business responsibilities with personal and family needs. This role calls for strong organization, discretion, and flexibility to manage both office tasks and household matters. YOUR OVERALL MISSION & DAY-TO-DAY Executive Support...
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Digital Marketing Specialist
2 weeks ago
Mandaluyong, Philippines Wing Assistant Full timeDigital Marketing Specialist (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Digital Marketing Specialist to start immediately! Duties and...
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Executive Assistant
1 week ago
Mandaluyong, Philippines Premier Food Choice Int'l Corp Full timeThe Executive Assistant to the President will provide high-level administrative support to the President of a food distribution company in the Philippines. This position requires exceptional organizational and communication skills, the ability to handle multiple tasks simultaneously, and the capacity to work independently. Manage the President's calendar,...
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Executive Assistant | Onsite | EA
5 days ago
Mandaluyong, Philippines TOA Global Full timeTOA Global – Mandaluyong, National Capital Region, Philippines Executive Assistant (COO/CFO, Managing Partner & CEO) This position is for an experienced, extremely detail‑oriented and proactive professional who will provide comprehensive support to the Chief Operating/Financial Officer, CEO, and Managing Partner. The Executive Assistant will ensure...
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Executive Assistant
1 week ago
Mandaluyong, Philippines Gemlab Jewelry & Gemology Phils Full timeOverview On-site - Mandaluyong | 1-3 Yrs Exp | Bachelor | Full-time Responsibilities Prepares things needed for the class and laboratory instruments. Willing to go through OJT with transportation and food allowances. Pleasing personality (friendly & accommodating). Proficient in English and Tagalog. Trustworthy, hardworking, fast learner, obedient to rules &...
