Executive Personal Assistant

2 days ago

Mandaluyong, Philippines Sunnies Face Full time

Executive Personal Assistant Sunnies Face Mandaluyong, National Capital Region, Philippines Direct message the job poster from Sunnies Face We are looking for an Executive Assistant & Family Office Manager who will provide full support to a Senior Executive—balancing business responsibilities with personal and family needs. YOUR OVERALL MISSION & DAY-TO-DAY Serve as the main contact for internal and external communications Manage the executive’s calendar, meetings, and travel arrangements Prepare reports, presentations, and correspondence Coordinate logistics for professional and personal events Prioritize and respond to calls, messages, and requests Office Management Oversee office supplies, expenses, and equipment needs Coordinate with admin staff for smooth operations Process invoices and manage financial records Family Management Supervise household staff (hiring, training, scheduling) Plan and manage family events, vacations, and activities Handle school communications and children’s schedules Oversee budgets, payments, and household property upkeep Arrange family travel (flights, hotels, itineraries) Personal Assistance Run errands such as shopping and meal planning Manage personal appointments and projects Coordinate with external service providers (contractors, doctors, advisors) Maintain confidentiality and professionalism at all times YOUR TALENT Bachelor’s degree or equivalent experience in executive/family support 5+ years as an Executive Assistant, ideally with personal/family office exposure Excellent organizational and multitasking skills Proven ability to handle sensitive matters with discretion Strong communication skills, written and verbal Proficient in Microsoft Office, Google Workspace, and project tools Able to work independently, problem-solve, and make sound decisions Flexible schedule with occasional travel and after-hours availability WHY SUNNIES? At Sunnies, we believe the best things in life should be accessible to everyone. Since 2013, we’ve grown from a one-stop shop for sunglasses into a lifestyle brand creating beauty in everyday things—through eyewear, skincare, cosmetics, and more. With 100+ locations across Asia, our mission has always been simple: design products that look good, feel good, and spark joy. Ready to take on a role where no two days are the same? Apply now and be part of a team that thrives on creativity, collaboration, and care. Not for you? Check out our other vacancies #LifeatSunnies Referrals increase your chances of interviewing at Sunnies Face by 2x Seniority level: Associate Employment type: Full-time Job function: Administrative, Other, and Management Industries: Household Services and Office Administration #J-18808-Ljbffr

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