Executive Assistant
1 week ago
About the CompanyOPTIMAL is a property management support company that works with real estate investors and property managers across North America, helping them achieve Time, Financial, and Location freedom through the implementation of remote property management techniques with back-office management and fulfillment.Job OverviewThe ideal candidate is a female professional with proven experience in sales and excellent communication skills. Youll be the CEOs right hand managing daily priorities, coordinating communications, and ensuring sales initiatives run smoothly. You will balance classic EA responsibilities with sales-related support, helping the CEO stay focused on high-level business growth.Designation: Executive Assistant to the CEORoles & ResponsibilitiesAdministrative SupportCalendar Management: Schedule, update, and prioritize meetings, appointments, and events.Expense Management: Prepare and submit expense reports; monitor reimbursements and company policy adherence.Communication ManagementEmail & Correspondence: Screen, prioritize, and respond to emails and other communications on behalf of the CEO.Meeting Preparation: Prepare agendas, talking points, and briefing documents for internal and external meetings.Gatekeeping: Act as the primary point of contact between the CEO and internal/external stakeholders.Strategic SupportProject Coordination: Track key projects and initiatives, provide updates, and ensure deadlines are metResearch & Reporting: Conduct research and compile data to support strategic decisions.Confidentiality: Maintain strict confidentiality of all sensitive company information and decisions.Relationship ManagementInternal Liaison: Communicate on behalf of the CEO with any members of the team.External Liaison: Coordinate with partners, clients, vendors, and other external parties.Sales and Business DevelopmentLead Generation: Identify, research, and qualify potential leads through online platforms, networking, and referrals.Prospecting: Initiate outreach to potential clients via calls, emails, and social channels to create business opportunities.Client Engagement: Assist in managing client relationships, scheduling follow-up calls, and maintaining rapport with key contacts.Sales Coordination: Prepare proposals, contracts, and sales decks; ensure timely delivery of materials to prospects and clients.Pipeline Tracking: Maintain and update the CRM with lead and client information; track progress of deals.Meeting Participation: Join client calls or meetings with the CEO, take detailed notes, and follow up on action items.Market Research: Monitor industry trends, competitor activities, and potential partnership opportunities to inform sales strategyPreferredExperience in real estate or property management cold calling (not required but a plus).Female candidate preferredProven sales experience, ideally in a client-facing role, with at least 2-3 years of relevant experience.Excellent written and verbal communicationHighly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.CompensationHourly rate or base pay (depending on experience)6 Paid Holidays (Based on Filipino Holidays)Independent Work EnvironmentSchedule - ESTHMO on the 6th month5 Paid Days Off (Approved same day or next day by HR)
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Executive Assistant
3 weeks ago
, Metro Manila, Philippines Wing Assistant Full timePlease whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...
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Executive Assistant
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Manila, Philippines Wing Assistant Full timeExecutive Assistant with Asana Proficiency (Remote) Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling,...
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, Metro Manila, Philippines Wing Assistant Full timeWe are looking for emerging sales professionals to join our select team and continue to accelerate our growth and develop meaningful relationships with companies across the world. As an Account Executive, you will act as the first contact point for business executives across different industries and give every company the best representation of our services....
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, Metro Manila, Philippines van den Boom & Associates Full timeExecutive Assistant van den Boom & Associates Hybrid | Metro ManilaFull Time van den Boom & Associates is a US-based services firm. We specialize in supporting life science companies primarily through part‑time accounting, finance, and operational support. We’re seeking an exceptionally organized and detail‑driven Executive Assistant to join our...
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Executive Assistant
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