Executive Assistant
5 days ago
Job Overview: Our client is seeking an experienced and highly organized Executive Assistant to provide direct, high-level support to our CEO. This role requires exceptional communication skills, a proactive mindset, and the ability to thrive in a fast-paced, high-energy environment. The ideal candidate will be a confident professional capable of managing competing priorities, conducting in-depth research, and ensuring that the CEOs time and focus are fully optimized for strategic decision-making. Key Responsibilities: Administrative & Scheduling Manage the CEOs calendar schedule, prioritize, and coordinate meetings and events.Ensure the CEO is fully prepared for all commitments with relevant materials, agendas, and briefings.Coordinate complex travel arrangements and itineraries. Communication & Correspondence Serve as the primary point of contact for the CEO, managing calls, messages, and emails with discretion and professionalism.Draft, proofread, and manage correspondence, documents, and any other relevant documentations.Maintain strong working relationships with clients, partners, and internal team members. Operational & Project Support Oversee to-do lists, checklists, and project tracking tools (e.g., Buildertrend, Click Up) and ensure timely follow-ups.Develop structured plans and action steps for projects and track execution. Research & Information Management Conduct in-depth research on business topics, industry trends, and other areas of interest to the CEO.Source accurate, reliable information and organize it into clear, concise, and actionable formats.Summarize findings in presentations, spreadsheets, or reports for quick CEO review. Meeting & Event Coordination Organize internal and external meetings, ensuring all logistics are handled.Take accurate meeting notes and track follow-up actions. Executive-Level Assistance Anticipate needs and proactively resolve potential issues.Ensure the CEO stays on track with commitments, deadlines, and strategic initiatives. Qualifications: Minimum 5 years experience as an Executive Assistant or Chief of Staff supporting senior executives.Exceptional English communication skills both written and verbal.STRONG PERSONALITY is required for this role.Strong organizational, time management, and multitasking abilities.Resilient personality and ability to work effectively with a high-energy leadership style.Advanced technical skills, including:Microsoft Excel (data organization, analysis, charts)Microsoft Word (professional formatting, reports)AI tools (prompting, summarizing, drafting, and research assistance)Proficiency with productivity and project management software (Buildertrend, Google Workspace, MS Office Suite).High discretion in handling sensitive information.Ability to work under pressure and adapt to changing priorities. Personal Attributes: Highly resourceful, proactive, and solution-oriented.Exceptional judgment and decision-making ability.Strong research and analytical thinking skills.Professional, polished, and confident demeanor
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Executive Assistant
3 weeks ago
, Metro Manila, Philippines Klaiya Full timeOverview Join to apply for the Executive Assistant role at Klaiya Responsibilities Provide executive administrative support, including managing calendars, scheduling meetings, and attending meetings. Liaison between the executive team, mid-management, associates, and clients. Manage confidential information and ensure a high level of discretion. Assist with...
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Executive Assistant
3 weeks ago
, Metro Manila, Philippines Fresenius Medical Care Full timeExecutive Assistant The Executive Assistant role involves providing support to executives, managing confidential materials, and acting as a primary liaison for high-level communications. Key responsibilities include organizing meetings, handling travel arrangements, preparing budgets, and organizing correspondence on behalf of the executive. The position...
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Executive Assistant
5 days ago
Bonifacio Global, Metro Manila, Philippines Wealth Securities Inc Full time $45,000 - $90,000 per yearThe Executive Assistant will work with the current manager to ensure proper turnover of duties such as daily cash flow of the stock brokerage firm and proper placement and forecasting of time deposits. The Executive Assistant is in charge of the company's receivables and will follow up with clients on their settlements. The Executive Assistant will work with...
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Executive Assistant
7 days ago
Valenzuela, Metro Manila, Philippines Livelyhood Enterprises Corporation Full time ₱250,000 - ₱500,000 per yearMORE ON SALESManage executive accounts, social media pages, and selling platformsHandle inquiries and assist in converting salesCreate posts and support marketing campaigns for executive accountsCoordinate with internal teams, clients, and external partnersServe as the main point of contact for executives
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Executive Assistant
7 days ago
Intramuros, Metro Manila, Philippines Malaya Business Insight Full time ₱40,000,000 - ₱100,000,000 per yearAbout the role We are seeking an experienced and proactive Executive Assistant to join the team at Malaya Business Insight. This full-time role is based in Manila but will soon be moving to Makati. As the Executive Assistant, you will provide high-level administrative and organizational support to leaders, ensuring the smooth running of day-to-day...
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Executive Assistant
2 weeks ago
Makati City Metro Manila, Philippines Surf Marketing Agency Full timeExecutive Assistant – Core Competency Framework 1. Business & Analytical Skills -Conduct basic market research, competitor checks, and area assessments -Organize data and insights to provide feasibility recommendations -Assist the executive in proposing business ideas or initial concepts 2. Market & Business Development Skills - Handle site evaluation,...
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Executive Assistant
7 days ago
Eastwood, Metro Manila, Philippines Outsourced Quality Assured Services Inc. (ISO Certified) Full time ₱1,200,000 - ₱2,400,000 per yearWe are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep...
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Executive Assistant
3 weeks ago
, Metro Manila, Philippines TALENTMATE Full timeIn a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate...
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Executive Assistant
3 weeks ago
, Metro Manila, Philippines PsychApps Consultancy Full timeJoin to apply for the Executive Assistant role at PsychApps Consultancy Responsibilities Manage the daily operations of the Office of the President & CEO of business units under the group of companies. Proactively identify and address issues that may affect the efficiency or productivity of Office of the President. Act as the primary point of contact for...
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Executive Assistant
5 days ago
Sanchez Street Metro Manila, Manila, Philippines Golden Aurum Full time ₱300,000 - ₱500,000 per yearJob role:Our company's on the lookout for a skilled Executive Assistant who will be able to provide support to the {{employee_portal.company_name}} in a proactive and timely manner. An Executive Assistant's duties will involve duties like managing the executive's schedule, handling their correspondence, preparing analyses and ensuring implementation of...