Executive Assistant | Personal Assistant

Executive Assistant | Personal Assistant

Join to apply for the Executive Assistant | Personal Assistant role at OptiNizers

Executive Assistant | Personal Assistant

Join to apply for the Executive Assistant | Personal Assistant role at OptiNizers

Job Overview
We are seeking a detail-oriented, proactive, and highly organized Personal Assistant / Executive Assistant to support a dentist in managing and growing his professional study club activities. The ideal candidate will have a strong background in healthcare, preferably dentistry, and be capable of handling both administrative and research-based tasks. This role requires excellent organizational

Job Overview
We are seeking a detail-oriented, proactive, and highly organized Personal Assistant / Executive Assistant to support a dentist in managing and growing his professional study club activities. The ideal candidate will have a strong background in healthcare, preferably dentistry, and be capable of handling both administrative and research-based tasks. This role requires excellent organizational
skills, strong communication, and the ability to manage multiple priorities independently.
Key Responsibilities

• Research & Content Support
• Conduct in-depth research and filter high-quality articles, journals, or publications relevant to
  

the dental field.

• Organize, archive, and categorize research materials for easy access.
• Assist in refining content by collecting and summarizing relevant PDFs, data, images, and
  

references for presentations or discussions.

• Filter and organize photos and materials used during study sessions or presentations.
• Calendar & Time Management
• Proactively manage the dentist’s calendar, ensuring alignment with clinical schedules and
  

study club activities.

• Schedule meetings, webinars, and study sessions with external parties or internal
  

stakeholders.

• Provide timely reminders and buffer time for transitions between appointments and sessions.
• Administrative Assistance
• Organize digital files and folders related to study club activities.
• Maintain a structured documentation system for references, meeting notes, presentation
  

materials, and correspondence.

• Collect data and assist in formatting, organizing, and presenting information for various club-
  

related tasks.

• Communication & Coordination
• Draft and respond to emails on behalf of the dentist when necessary.
• Act as a liaison with event organizers, club members, vendors, and other stakeholders (as
  

responsibilities evolve).

• Maintain professional and timely communication.
• Future-Forward Tasks (Optional but Advantageous)
• Potential involvement in managing or posting to social media platforms related to study club
  

updates or event highlights (e.g., Instagram, LinkedIn).

• Assist with creating and curating content for online visibility and professional branding (if
  

requested).
Qualifications

• Preferred: Background in healthcare, particularly dentistry (e.g., dental assistant, hygienist,
  

dental admin support).

• Proven experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or
  

similar role.

• Strong research skills and familiarity with academic articles or dental publications.
• Proficient in using cloud storage platforms (Google Drive, Dropbox), Google Workspace or
  

Microsoft Office.

• Experience with calendar tools (e.g., Google Calendar, Calendly, Outlook).
• Excellent written and verbal communication skills.
• High level of discretion, reliability, and professionalism.
• Ability to work independently and handle multiple tasks effectively.
• Attention to detail, especially when dealing with academic materials and professional
  

communications.
Nice To Have

• Basic understanding of dental terms, procedures, and professional development in dentistry.

Seniority level

• Seniority level Entry level

Employment type

• Employment type Part-time

Job function

• Job function Administrative
• Industries Executive Offices

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