
Administrative Coordinator
2 days ago
Job Overview
The role of an Administrative Assistant is pivotal in ensuring the smooth functioning of daily business operations. This position involves handling administrative tasks with accuracy, timeliness, and professionalism.
">Scheduled Duties and Responsibilities:
- Perform general administrative support such as data entry, file management, and appointment scheduling
- Manage calendars, coordinate meetings, and organize virtual appointments across departments
- Draft, proofread, and prepare reports, notices, letters, and other internal documents
- Respond to internal emails and handle client inquiries or forward them to appropriate parties
- Maintain accurate digital records and organize files within cloud storage systems
- Support Operations and Property Management teams in task follow-ups and project tracking
- Assist with creating and maintaining SOPs and internal training documentation
- Input data into CRM or property management platforms (e.g., Buildium, AppFolio)
Unscheduled Duties and Responsibilities:
- Support ad-hoc research and reporting needs
- Cover administrative gaps during leaves or peak periods
- Troubleshoot minor technical issues and coordinate with IT if needed
- Provide support for special projects or initiatives
Key Requirements:
- High school diploma or equivalent required
- Minimum 1–2 years of administrative or virtual assistant experience preferred
- Prior experience in real estate, property management, or customer service is a plus
- Reliable internet connection and backup system
- Must pass background and reference checks
About the Role:
This Administrative Assistant will work closely with the Operations and Property Management teams to ensure seamless day-to-day operations. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask effectively.
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