Chief Administrative Coordinator

2 days ago

Pasig, National Capital Region, Philippines beBeeAdministration Full time $7,200 - $7,800
Job Title:

Administrative Professional

Key Responsibilities:
  • Answer incoming phone calls and direct them appropriately or take messages.
  • Enter work orders into the system and update job statuses as needed.
  • Create and process invoices accurately and on time.
  • Assist with accounts payable and receivable entries.
  • Research permit and license requirements for new projects, job sites, or services.
  • Maintain and organize digital and paper records for jobs, invoices, and documentation.
  • Assist with scheduling, email correspondence, and other office tasks as needed.
  • Provide administrative support to management and field staff.
Requirements:
  • Proven experience in an administrative role.
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
  • Excellent phone etiquette and communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to work independently and handle confidential information.
  • Familiarity with permit/license research or willingness to learn.
Additional Benefits:
  • Work-from-home arrangement.
  • Flexible schedule.
  • Opportunity to work with a remote team.

The successful candidate will play a vital role in managing front-office communications, basic bookkeeping tasks, and project coordination duties. They will be responsible for answering phone calls, entering work orders, creating and processing invoices, and maintaining digital and paper records. If you have strong organizational and multitasking skills, excellent phone etiquette, and proficiency in QuickBooks and Microsoft Office, this may be the perfect opportunity for you.

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