Senior Paralegal Coordinator

1 day ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱12,840 - ₱17,430
Job Description

Seeking an Executive Assistant to provide high-level administrative support, leveraging paralegal and law firm experience.

Key Responsibilities:
  • Legal Support:
  1. Prepare, proofread, and organize contracts, NDAs, and other legal documents.
  2. Store, manage, and maintain confidential case files.
  3. Coordinate with legal counsel on case progress and requirements.
Executive-Level Assistance:
  1. Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
  2. Monitor internal projects, facilitate team communications, and organize company data.
  3. Handle sensitive information with discretion.
Client & Case Coordination:
  1. Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages.
  2. Conduct client communication via phone and email for scheduling, updates, and general inquiries.
  3. Assist in tracking case deadlines, hearing schedules, and deliverables.
Financial & Reporting Tasks:
  1. Create and send client invoices, track payments, and record expenses.
  2. Assist in preparing payroll and tracking billable hours.
  3. Gather data on trends, industry practices, and legal research for executive reports and presentations.
Travel & Logistics:
  1. Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
  2. Ensure all bookings align with client preferences and schedules.
CRM & Systems Management:
  1. Update and maintain data in CRMs and case management platforms.
  2. Support marketing campaigns by organizing lead/client data.
Content & Communication Management:
  1. Upload documents to online platforms, maintain profiles, and manage online reputation.
  2. Create presentations and summarize documents for executive briefings.
Ad Hoc Tasks:
  1. Perform a variety of admin, operational, or legal-related support tasks as needed.

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