
Senior Administrative Coordinator
16 hours ago
We are seeking a highly organized and experienced administrative professional to provide proactive and seamless support to senior leadership across multiple functional areas.
About the Role- The successful candidate will manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings
- Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings
- Act as the primary point of contact for internal and external communications on behalf of senior leaders
- Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses
- Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items
- Participate in team and leadership meetings as required to gain context on priorities and critical business activities
- Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
- Handle confidential information with discretion and professionalism
- Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects
- Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
- Experience working on a Mac operating system is required
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude & willingness to be trained
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