Executive Support Specialist

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time $25,535 - $30,550
Job Title:

Ambitious Administrative Professional Sought for Strategic Support Role

This dynamic organization is seeking a highly organized and proactive individual to serve as an Executive Assistant/Bookkeeper. The ideal candidate will possess excellent administrative and bookkeeping skills, with the ability to multitask and prioritize tasks effectively.

  • The successful candidate will be responsible for managing day-to-day operations, including QuickBooks bookkeeping, payroll coordination, and invoice creation.

  • Additionally, the Executive Assistant/Bookkeeper will assist with job costing, contract tracking, and ordering materials, while maintaining email schedules, contracts, and general admin tasks.

  • The right candidate will have strong written and verbal communication skills, with the ability to communicate effectively with vendors and handle sensitive information with discretion.

  • Must haves include 3+ years of experience in bookkeeping and/or executive assistant roles, proficiency with QuickBooks, and strong organizational skills.

  • PREFERRED QUALIFICATIONS:

    • Experience in small business or contractor/trade environments.

    • Familiarity with email platforms (e.g., Gmail), timecard processing, and contract management.

    • Strong follow-through and high attention to detail.

    • Ability to work independently and proactively.

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