High-Level Executive Support Specialist

1 week ago

Dasmariñas, Calabarzon, Philippines beBeeSupport Full time $60,000 - $80,000
Job Description
We are seeking a skilled Executive Support Specialist to provide high-level administrative and legal support to our team. This role involves managing complex calendars, preparing and formatting legal documents, monitoring deadlines, and facilitating timely communication with clients.

The ideal candidate will have 3+ years of experience as a Legal Secretary, Legal Assistant, or Paralegal, with proficiency in Microsoft Office Suite and familiarity with legal billing and timekeeping software. They will also possess strong knowledge of legal terminology, court filing procedures, and case documentation workflows.

Key responsibilities include tracking upcoming deliverables and deadlines, monitoring urgent and routine folders, managing complex scheduling for the Principal, and maintaining the firm-wide calendar. The successful candidate will also be responsible for transcribing and summarizing electronic dictation, maintaining a working knowledge of case summaries and progress, and taking meeting notes and ensuring effective follow-up with clients.

Additional responsibilities may include creating high-quality documents in Word and PowerPoint, drafting and formatting legal documents, organizing and maintaining filing systems, and handling expenses related to legal cases and other matters. The successful candidate will demonstrate excellent time management and organizational skills, with the ability to prioritize tasks and manage deadlines under pressure.

The successful candidate will also possess strong written and verbal communication skills, with a professional and client-focused approach. They will be able to work independently and proactively in a remote environment, with minimal supervision, and adapt to changing priorities, evolving technologies, and fast-paced workloads.

If you are a motivated and detail-oriented individual with a passion for providing exceptional support, we encourage you to apply for this exciting opportunity.

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