High-Trust Administrative Leader

2 weeks ago

Imus, Calabarzon, Philippines beBeeExecutive Full time $9,600 - $15,600
About the Job

As an Executive Assistant, you will provide top-level support to a busy executive and act as their trusted right-hand. Your mission is to save time and resources by ensuring everything runs smoothly and efficiently.

Main Responsibilities:
  • Strategic Calendar & Time Management: Proactively manage and optimize the executive's schedule to ensure alignment with strategic priorities.
  • Meeting Preparation & Follow-Up: Collaborate with internal teams and external stakeholders to gather necessary agendas, briefing materials, and logistical details for meetings.
  • Administrative Support: Add or update contact records in the organization's database promptly after meetings, manage membership renewals and donation acknowledgments, and provide general administrative support as needed.
  • Communication & Relationship Management: Manage the executive's inbox, ensure timely responses to high-priority communications, and draft and send courteous follow-up emails after conferences and convenings.
  • Travel & Logistics Management: Coordinate complex travel itineraries that prioritize efficiency, cost-effectiveness, and the executive's well-being.
Requirements:
  • Proven Experience: Proven experience supporting C-level executives or senior leadership in fast-paced environments.
  • Leadership Skills: Strong leadership skills with the ability to take initiative and work independently.
  • Technical Skills: Proficiency in MS Outlook, MS Teams, Sharepoint, OneDrive, Salesforce, and Monday.com.
Benefits:
  • Flexible Work Arrangements: Work from home / remote setup.
  • Competitive Compensation: Fixed Rate $9,600 - $15,600/yr.
  • Professional Development: Opportunities for growth and professional development.
About Us

We are a global philanthropic network mobilizing funders to help end the HIV/AIDS pandemic and advance health, equity, and human rights. Our mission is to connect foundations, corporate charities, and philanthropic-serving organizations to strengthen the impact of HIV-informed funding.

We value trust, empathy, and excellence and believe in creating a culture where collaboration, autonomy, and growth are part of the everyday rhythm.

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