High-Level Administrative Support Professional

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrativeSupport Full time ₱800,000 - ₱1,200,000
Job Description

We are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive support to senior executives with significant responsibilities in Private Equity, Venture Capital, and other diverse asset classes.

Key Responsibilities:

  • Extensive Travel Management: Coordinate and book complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring efficiency and cost-effectiveness.

  • Email and Calendar Management: Proactively manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and calls. Efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

  • Procurement and Research: Conduct thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.

  • Comprehensive Administrative Support: Handle a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems (digital and physical), and handling confidential information with discretion.

  • Investment Support: Assist with light research related to investment opportunities, prepare summary documents, organize investor materials, and maintain confidentiality regarding sensitive financial information.

Requirements

  • At least 5 years of experience as an Executive Assistant supporting senior executives, preferably within a fast-paced environment.

  • Prior experience in Private Equity, Venture Capital, Investment Banking, or similar financial services environments is preferred.

  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.

  • Excellent written and verbal communication skills with a keen eye for detail.

  • A high level of discretion, professionalism, and integrity when handling confidential information.

  • Proactive, resourceful, and able to anticipate needs and act independently.

  • Ability to work flexible hours when required to accommodate executive travel and urgent matters.

Benefits

This role offers the opportunity to work in a dynamic and fast-paced environment, where you will have the chance to develop your skills and expertise in administrative support.

You will be working closely with senior executives, gaining valuable insights into the operations of a leading family office.

The successful candidate will have the opportunity to grow and develop their career in a supportive and collaborative environment.

We offer a competitive compensation package and excellent benefits, including a comprehensive training program and opportunities for professional development.

How to Apply

If you are a motivated and experienced Administrative Support Specialist looking for a new challenge, please submit your application today.

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